Payroll Specialist Iii

The City of Fort Myers strives to be an employer of choice and most of our employees turn jobs into long term careers. The salary shown in the job description is the full range for this position from entry to later career.

NEW EMPLOYEES ARE HIRED AT, OR NEAR THE ENTRY POINT SHOWN, DEPENDING ON QUALIFICATIONS AND RELEVANT EXPERIENCE.

FLSA Status: Non-Exempt Safety Sensitive: NO Level II Screening: NO

Under the general direction of the Payroll Manager and/or Controller, the incumbent is able to work independently in performing tasks and processing transactions in order to maintain and process payroll. In addition to the Payroll Specialist II duties, the employee performs complex retroactive pay and/or leave calculations and implements special projects. This job has no supervisory responsibilities.

Essential Employees may be required to work during a declared emergency. Depending on the nature of the emergency, this may require working around the clock for several days on short notice.

Non Essential Employees will not be required to work during a declared emergency. The employee's Department Head will determine when the employee will be required to work.

• Free city-paid employee health coverage, additional for spouse or family
• 3 weeks Paid Time Off (sick & vacation)
• 13 paid holidays
• Pension plan & optional Deferred Compensation
• City-paid life insurance
• Optional Vision, Dental, and Disability Insurance
• Tuition reimbursement
• On-site Gym facility
• And much more!

• Perform all payroll processing functions outlined in the Payroll Processing Manual.
• Research and complete complex payroll calculations and reconciliation issues.
• Assist in Payroll bi-weekly audits and reconciliation.
• Maintain sufficient knowledge and awareness of regulatory issues (i.e., union contracts, tax changes) and reports issues to Payroll Manager.
• Research and compile response to public records requests.
  
  Initiate and complete special payroll projects as assigned by the Payroll Manager.
• Provide training and payroll updates to timekeepers or other stakeholders.
• Provide training for payroll staff.
• Update and maintain the Payroll manual.
• Utilize Internet, Payroll source, American Payroll Association and other tools to meet project deadlines.
• This position requires regular and reliable attendance and the employee’s physical presence at the workplace
• Performs other duties as assigned.

• Knowledge of payroll policies, procedures, standards, preparation, processing and regulations related to federal and state laws governing payroll.
• Knowledge of the methods, procedures and policies of the Payroll Department as they pertain to the performance of duties of the position.
• Knowledge of IRS, SSA, FLSA, ACH, garnishment and accounting transactions.
• Knowledge of the City’s negotiated Union contracts and the City’s Policies and Procedures as they pertain to payroll processing.
• Proficient in the use of computer applications including file accessing and table development and modification, word processing, spreadsheet, database and presentation software.
• Skilled in having a high degree of integrity and sound judgment in administering the position due to the highly sensitive and confidential nature of the job responsibilities
• Ability to communicate effectively with others and provide excellent customer service to internal and external customers.
• Ability to multi-task efficiently and effectively.
• Ability to work independently with minimal supervision.
• Ability to exercise independent judgment in developing approaches and techniques in problem resolution.
• Ability to operate necessary equipment, including personal computer, mainframe terminal, calculator, copier, facsimile machine and other standard office equipment.

• Associate’s degree (A.
  
  A.) in Accounting, Finance or Business Administration from an accredited college or university.
• Three (3) years of experience in payroll
• Payroll Specialist III experience and/or training that provides the required knowledge, skills, and abilities may be substituted for the degree
• Possess basic project management skills sets.

This work typically requires…