Administrative Assistant Ii

Requisition No: 870819
Agency: Department of Health
Working Title: ADMINISTRATIVE ASSISTANT II
- Pay Plan: Career Service
Position Number:
Salary: $43,000.00 - $45,000.00
Posting Closing Date: 03/02/2026

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This is a Career Service Administrative Assistant II position working in the Lee County Department of Health.
The Administrative Assistant II in this position provides administrative work assisting the Finance & Accounting Administrator in the operation of the Finance and Accounting division of the Department of Health-Lee County. Incumbent ensures that the Finance & Accounting Administrator is kept up to date on all administrative matters of the division. This position requires independent decision making and exceptional organizational skills.

Incumbent handles confidential information on a "need to know" basis as defined in DOHP 50-10 Information Security and Privacy Policy. This position has access to the following information sets maintained in paper or electronic format:
Human Resources, Purchasing, and administrative related files.

Maintains the Finance & Accounting Administrator’s calendar of events and commitments, schedules appointments, coordinates meetings, conferences, and presentations, reserves conference rooms and vehicles, sets up and initiates conference calls.

Assists the Finance and Accounting Administrator with travel arrangements, prepares travel authorizations and travel reimbursements in STMS. Assists the Finance and Accounting Administrator in clearing travel charges through WORKS and STMS system. Monitors and keeps track of all outgoing travel authorizations and approvals to ensure approvals are provided in a timely manner. Provides purchasing and budgetary support to the Finance and Accounting division.
Prepares meeting agendas. Keeps attendance for each meeting and transcribes meeting minutes. Maintains a copy of all agendas and makes meeting minutes available within 3 business days of the scheduled meeting.
Updates the personnel phone extension chart and emergency phone tree on a quarterly basis. Develops and maintains electronic (or paper as applicable) file organization for Finance & Accounting, including copies of policies and procedures on SharePoint and/or Stor Simple. Maintains office equipment, orders supplies, and maintains inventory of consumable supplies for administration.
Operates a computer, fax machine, copier, and other office machines to compose and process a wide variety of correspondence and reports. Works on special projects as assigned.
Prepares various reports, as directed.

Handles incoming telephone calls to the Finance & Accounting Administrator’s office, answers questions/inquiries, and directs calls to appropriate staff in a professional and courteous manner. Acts as a buffer by screening incoming calls and employee requests by exercising independent judgment. Reviews, edits, types, tracks, and maintains files and correspondence items for the Finance & Accounting Administrator’s signature. Assigns, coordinates, and tracks timely responses for correspondence items to ensure responses are sufficient and follow proper department procedures.
Acts as a Human Resource Liaison. Knowledgeable of all personnel functions and necessary forms to be submitted to Human Resources for all new hires, changes in positions, pay increases, establishing positions, advertising positions, and terminating positions.
Attends required meetings and keeps self-current of all policies and protocols. Prepares biweekly Leave/Attendance records and daily Employee Activity Record (EAR) for supervisor’s review. Performs other miscellaneous related activities as required, including assignments during disaster or special projects.
Performs other duties as assigned.

• Knowledge of administrative principles and practices.
• Knowledge of office procedures and practices.
• Knowledge of methods of data collection.
• Knowledge of the principles and techniques of effective communication.
• Knowledge of the principles & techniques of records management.
• Skill in…