Executive Administrative Assistant

Position: Executive Administrative Assistant

Location: Ft. Myers, FL

Job : 451

# of Openings: 1

The Executive Administrative Assistant serves as the dedicated administrative partner to the Chief Executive Officer of Habitat for Humanity of Lee and Hendry Counties. This is a high-trust role that sits at the center of executive operations, requiring a strong command of professional communication, organization, and discretion. The person in this position works closely with the CEO to ensure priorities are well-managed, commitments are met, and the office operates with consistency and care.

This role is best suited for a seasoned administrative professional who takes genuine pride in their craft — someone who is naturally organized, thinks ahead, and understands the importance of handling sensitive information with integrity. Confidentiality is a foundational expectation of this position and board governance functions. Candidates should bring meaningful experience supporting senior executive leadership and a track record of performing reliably and independently in a professional environment.

The following essential functions represent the fundamental job duties of this position. An individual must be able to perform these essential functions with or without reasonable accommodation.

• Serve as the dedicated administrative support partner to the Chief Executive Officer, with a thorough understanding of the CEO’s priorities, schedule, and working style.
• Manage the CEO’s calendar with care and precision — scheduling and coordinating meetings, appointments, and engagements while protecting the CEO’s time and ensuring alignment with organizational priorities.
• Screen and manage incoming correspondence, calls, and emails on behalf of the CEO; draft, proofread, and prepare outgoing communications, memos, reports, and presentations to a professional standard.
• Prepare thorough briefing materials, agendas, talking points, and supporting documentation for CEO meetings, board sessions, community engagements, and external appearances.
• Track CEO action items, commitments, and follow-through across ongoing work; proactively surface upcoming deadlines and ensure timely completion.
• Coordinate travel arrangements, itineraries, and logistics for the CEO and, as needed, for organizational travel across Habitat when directed — including flights, accommodations, ground transportation, and related expense reporting.
• Handle all organizational, personnel, legal, financial, and board-related information with the highest level of confidentiality and professional discretion.

• Support coordination of Board of Directors meetings, including preparation and distribution of board packets, meeting notices, minutes, resolutions, and follow-up correspondence.
• Serve as a professional liaison between the CEO and board members, donors, elected officials, community partners, government representatives, and other key stakeholders.
• Assist in planning and coordinating organizational events, leadership meetings, staff celebrations, and community engagements as directed by the CEO, including leading coordination of organization-wide events and staff gatherings throughout the year.
• Maintain relationships with key external contacts and stakeholders on behalf of the CEO, representing the organization with professionalism and consistency.

• Draft and prepare professional documents including executive correspondence, reports, board resolutions, strategic presentations, and internal communications.
• Coordinate internal communications on behalf of the CEO to ensure timely and accurate information flow across the organization.
• Proofread and finalize documents and communications originating from the CEO’s office, ensuring accuracy, consistency, and a polished professional standard.
• Support preparation and distribution of organizational newsletters, announcements, and stakeholder updates as directed.

• Provide administrative support for CEO-directed projects, strategic initiatives, and grant-related…