Executive Assistant

Executive Assistant

The Lee County Port Authority (LCPA) is seeking a highly organized and professional Executive Assistant to provide advanced operational, fiscal, and administrative support to our Finance department. This role primarily serves as a dedicated executive assistant to the Deputy Executive Director - CFO, while supporting leadership across our Finance department in a fast-paced environment. The anticipated hourly starting rate for the ideal candidate is $25.42.

Minimum Qualifications:

• A valid Florida driver's license within 30 days of hire
• Graduation from an accredited four-year college or university with a bachelor's degree and a minimum of three years of experience providing high-level administrative support and office management, or an equivalent combination of education and experience on a year-for-year basis
• Must obtain a Florida Notary Public designation within six months of employment
• Proficient to expert-level knowledge of Microsoft Office Suite and Google Workspace
• Must successfully pass a comprehensive criminal background screening and drug test, and meet all requirements to obtain and maintain a Security Identification Display Area (SIDA) badge prior to employment

Key Responsibilities:

• Manage complex executive calendars, prioritize competing meeting requests and coordinate logistics for high-level division and board meetings
• Coordinate weekly, quarterly and annual meetings, including recording and distributing detailed meeting notes
• Manage the coordination and timely submission of action items for Board of Port Commissioners and Airports Special Management Committee meetings
• Facilitate complex travel arrangements and drafting of cost-effectiveness justifications
• Review, proofread and format executive-level correspondence, reports and presentations, ensuring strict consistency of content, language and punctuation
• Monitor project life cycles, track work-in-progress timelines and communicate executive directives to ensure all division-wide deadlines are met
• Assist with the timely processing of biweekly payroll and maintain secure, organized payroll records and documentation
• Initiate departmental personnel processes related to recruitment, hiring, job changes and separation of service