HOA Financial & Office Coordinator (Part time

HOA Financial & Office Coordinator (Part Time)

Pride Staff is seeking a detail-oriented and experienced HOA Financial & Office Coordinator to support the daily administrative and financial operations of a Home Owners Association (HOA) in Fort Myers. This part-time role requires a self-starter who can work independently and as part of a team, providing essential bookkeeping and administrative support, including serving as an occasional backup to the Office Manager.

Hours:

Monday - Friday 9am
-12:00pm (Part Time) Pay Rate: $22.20 / Hr.

Location:

Fort Myers

• Accounts Payable (A/P):
  Execute full-cycle A/P processes in Quick Books, including precise invoice entry, check preparation, and vendor insurance certificate maintenance.
• Accounts Receivable (A/R):
  Manage monthly batch invoicing, posting owner payments/deposits, applying late fees, and processing ACH payments.
• Compliance & Collections:
  Manage the collections process, including preparing notices, filing pre-lien and pre-foreclosure notices, and accurately recording lien releases.
• Reporting:
  Perform monthly bank reconciliations and assist in the preparation of financial statement packages for management review and Board release.
• Data Management:
  Process new owner input, handle estoppel requests, and prepare and verify resident balance statements

• Community Compliance:
  Prepare and track professional correspondence, including violation/courtesy notices and complaint acknowledgements, to ensure community rules are enforced.
• Meeting Coordination:
  Assist with the setup and coordination of Board and Membership meetings, including agenda preparation and Zoom hosting.
• Records Management:
  Maintain high standards for document retention and physical/digital organization.
• Office Liaison:
  Serve as the first point of contact for prospective homeowners and realtors regarding community inquiries and governing documents.
• Facility & Vendor Coordination:
  Coordinate facility maintenance, schedule compliance inspections (e.g., pool, fire systems), and act as a liaison with external staffing agencies when required.
• Office Support:
  Serve as a reliable backup to the Office Manager for general office operations.

• Education & Experience:
  
  Associate's degree in Business or a related field (or equivalent combination of education and experience). A minimum of five (5) years of related administrative and bookkeeping experience is required.
• Industry Knowledge:
  Previous experience in a Home Owners Association (HOA) or property management environment is highly desirable. Familiarity with Florida statutes regarding community associations is a significant plus.
• Technical Proficiency:
  Strong command of Quick Books is required for financial duties. Intermediate proficiency in Microsoft Office (Word, Excel, PowerPoint) is essential for administrative tasks.
• Communication:
  Excellent written and verbal communication skills; ability to handle interpersonal and customer service interactions with diplomacy and professionalism.
• Soft Skills:
  
  Proven ability to work independently in a fast-paced environment, prioritize tasks effectively, and maintain confidentiality.

Pride Staff Company Overview:
Work with a Staffing Firm that works for you! Pride Staff can offer you a wide-range of rewarding career options. We help you find the job that best matches your skills, interests, and goals. With locally-owned offices throughout the country, Pride Staff gives you the inside track to great jobs with 3,000+ employers.