County Records Services Specialist

County Records Services Specialist

If you're detail-driven, calm under pressure, and secretly love being the person everyone relies on for accuracy, organization, and flawless documentation, this role is calling your name. As a County Records Services Specialist, you'll support essential Records Services operations, tackle complex and high-risk processes, and help maintain the integrity of the County's official records — all while becoming a go-to expert in meetings, minutes, and meticulous documentation.

What You'll Do

• Attend Board of County Commissioners (BOCC) meetings, committee sessions, and Value Adjustment Board (VAB) hearings to capture official audio and take precise notes.
• Draft clear, accurate, and concise meeting minutes for distribution and archiving.
• Rotate through scheduled assignments to ensure seamless coverage for all meetings.
• Transport, set up, and test recording equipment and laptops across multiple locations.
• Process and verify documents approved by the BOCC and administrative channels.
• Maintain accurate tracking lists, District files, and Lobbyist Logs.
• Support the full VAB petition process, from initial filing through final resolution.
• Ensure strict compliance with document retention, archiving, and public-records procedures.
• Participate in software testing and user-acceptance evaluations for current and new systems.
• Respond to public inquiries and assist with official records requests and copywork.
• Author, update, and maintain comprehensive standard operating procedure (SOP) manuals.
• Take on special projects and additional duties as assigned.

What We're Looking For

• Strong keyboarding and data-entry accuracy.
• Excellent sequential filing skills.
• Proficiency in business English and business math.
• Outstanding organization and attention to detail.
• Clear, professional communication skills — both written and verbal.
• Confidence operating PCs, printers, and standard office equipment.
• A courteous, professional demeanor and the ability to maintain confidentiality.
• A strong work ethic and effective interpersonal skills.
• Ability to work extended hours when needed.

Education & Experience

• High school diploma or equivalent.
• Four years of clerical experience, or a combination of education and experience that demonstrates your ability to excel in this role.

Supplemental Information

• Superior health care plans with low premiums
• Competitive retirement and pension plans - Florida Retirement System and 457 deferred compensation options
• Generous paid time off, paid holidays, birthday leave, and volunteer time
• Our Wellness Program gives employees incentives, tools, social support, and strategies to adopt and maintain a healthy lifestyle
• We are a qualifying employer for Public Service Loan Forgiveness Program

Applicants must be authorized to work for ANY employer in the U.S. Our organization is unable to sponsor or takeover sponsorship of an employment Visa.