Office Coordinator

## Office Coordinator Apply:
Fort Myers, FL:
Full time:
Posted Yesterday:
JR101614
*
* Job Description:

**** Overview
* * The Office Coordinator supports the effective day-to-day operation of the office by coordinating office services, resources, administrative activities, and project support needs. This role serves as a central resource for office logistics and helps maintain an organized, responsive, and productive work environment.
** Responsibilities
* ** Coordinate day-to-day office services, supplies, shared spaces, mail, deliveries, and related operational needs.
* Greet and assist visitors and callers professionally and ensure timely communication and message handling.
* Maintain conference rooms and shared office areas to ensure they are organized, presentable, and appropriately stocked.
* Maintain office supply inventory and coordinate orders and deliveries.
* Coordinate overnight shipments, courier requests, incoming correspondence, and the pick-up and delivery of engineering documents.
* Create, edit, and produce letters, proposals, reports, spreadsheets, memorandums, and other business documents.
* Provide documentation and coordination support to project managers, senior leaders, and project teams.
* Provide permitting coordination support to design teams, including tracking and supporting required documentation and submittals.
* Process and distribute sensitive and confidential information with discretion.
* Maintain, retrieve, and organize corporate documents, records, and reports using company systems and technology.
* Coordinate calendars, schedules, meetings, training, travel arrangements, and related logistics as requested.
* Prepare meeting materials and agendas and coordinate catering and logistics for internal and client-facing meetings and events.
* Monitor office operational needs and coordinate with appropriate internal teams or service providers to resolve routine issues.
* Support Project Managers by preparing and editing proposals, coordinating required documentation, and processing new project setup requests within company systems to ensure accurate and timely project initiation.
* Provide office and project support across teams as needed.
** Qualifications
* ** High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
* 3+ years of experience in office coordination, office administration, or a similar support role, preferably in a professional services or architecture, engineering, and construction environment.
* Experience supporting office operations, project teams, or professional staff.
* Experience with permitting coordination preferred.
* Strong proficiency in Microsoft Office, including Excel, Word, Outlook, and Teams; experience with enterprise resource planning, document management, or business intelligence systems preferred.
* Strong written and verbal communication and interpersonal skills.
* Strong organizational and time-management skills with attention to detail and accuracy.
* Ability to coordinate multiple priorities, meet deadlines, and respond effectively to changing needs.
* Ability to handle sensitive and confidential information appropriately.
* Ability to take initiative and operate with some independence while seeking guidance as needed.
* Strong customer-service orientation and dependable, professional approach.
* Typical workweek is Monday–Friday during standard business hours, with flexibility to work extended hours, weekends, and travel based on project needs.