Administrative Assistant II

Administrative Assistant II

Florida Gulf Coast University

The Administrative Assistant II provides administrative support tothe Assistant Vice President. Performs and/or oversees a variety of associated administrative, fiscal, staff support, and planning activities, some of which require advanced or specialized knowledge and skills, such as budget administration and control, equipment,facilities, and inventory management, specialized record keeping and database management, and/or specified information-gatheringprojects and tasks. Coordinates and facilitates meetings, program functions, and/or special events, as appropriate.

Trains and may supervise staff and/or students. May coordinate specifiedadministrative activities and reporting across multipleorganizational units within Housing & Residence Life. FGCU is building a culture of curiosity, commitment and collaboration. We value employees who successfully work with othersand drive positive change through critical thinking and decisive action. If you thrive in an environment of innovation,accountability and mutual respect, you will find a good homehere.

• Provides administrative assistance to the Assistant Vice President. Oversees and/or performs a range of administrative activities for Housing & Residence Life; serves as a centralpoint of liaison with other departments and external constituencies in the resolution of a variety of day-to-day matters concerning theunit.
• Serves as the liaison to various constituents throughcorrespondence, phone, and in-person contact, including responsibility for unit reception.
• Coordinates a wide variety of projects, such as events,conferences, and meetings.
• Assists in administrative problem solving, program/project planning, development, and execution of stated goals and objectives.
• Provides and/or oversees support activities for the unit suchas answering telephones, assisting and resolving problems and inquiries of visitors, review and control of incoming and outgoingcorrespondence, and follow-up on operational commitments.
• Collects information, conducts research, and prepares materials for use in management or departmental discussions/meetings or for decision-making purposes.
• Interprets policies, procedures, rules and regulations, and provides input into development of new policies and processes.
• Establishes, updates, and maintains unit's files, inventories,and records; implements and maintains data management systems, as required.
• Utilizes knowledge and understanding of underlying operational issues to create, compose, and edit technical and/or administrative correspondence and documentation.
• Maintains office supply inventory, interacts with vendors, orserves as contact for space, equipment or facility issues.
• Leads and guides the work of staff and supervises studentemployees as appropriate; may participate in hiring decisions and performance appraisal.

• Other job-related duties as assigned.
• Assist HR business partner with various Workday related tasksto ensure for accuracy in hiring and termination processes.

• This position requires a high school diploma and eight years offull-time experience directly related to the job functions.
• Professional experience providing high level administrative support, budget management, payroll, maintaining calendars, and project coordination.
• Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Access, and Outlook).
• Any appropriate combination of relevant education, experience,and/or certifications may be considered.

• Bachelor's degree from an accredited institution in Accounting,Business Administration, Finance, Management or closely related field.
• Work experience in a higher education setting.
• Experience with Ellucian Banner, Workday, Cognos, and Gulfline.

• Proven ability to think strategically and approach challenges with creativity.
• Demonstrated track record of reliability, meeting goals, and holding oneself accountable.
• Strong interpersonal skills and experience working effectively across teams.
• Knowledge of general office procedures.
• Knowledge of budget control principles, practices, and procedures.
• Excellent interpersonal, verbal, and written communication skills.
• Excellent organizational skills and an ability to prioritize and complete simultaneous projects when numerous and competing demands are involved.
• Ability to…