Program Support Specialist

Program Support Specialist

Florida Gulf Coast University

The Program Support Specialist provides administrative support forthe Golisano Intellectual and Developmental Disability Initiative(GIDDI). Assists with administrative operations, grant compliance,and implementation of grant funded activities according to grantspecifications.

FGCU is building a culture of curiosity, commitment and collaboration. We value employees who successfully work with othersand drive positive change through critical thinking and decisive action. If you thrive in an environment of innovation,accountability and mutual respect, you will find a good homehere.

• Assists with award oversight to ensure grant compliance and the successful running of post-award activities.
• Assists with the administrative oversight of grant related activities through budget monitoring, record keeping, deadlineoversight, and report completion.
• Provides administrative support to include maintaining schedule/calendar, screening telephone communication, greeting and directing visitors, and resolving administrative problems and inquiries.
• Completes transfer requests, reconciles expendituretransactions, maintains accounting records, and other transactionalduties related to award administration.
• Fulfills purchasing requirements for assigned area, researchingitems and obtaining price quotes, entering information intouniversity systems, receiving purchase orders, maintaining P-Cardinformation, and reconciling purchases.
• Composes and prepares written documents, flyers, and correspondence including reports, memos, meeting materials,letters, presentations, and spreadsheets.
• Establishes and maintains systems for administration of records for the area, including electronic files, records, and databases.
• Supports website and social media communications.
• Schedules and assists with on and off campus information and education activities, including coordinating GIDDI ambassadorshifts and supporting related work tasks.
• Assists with event planning including room reservations,equipment, materials and communications
• Provides administrative support for the hiring of OPS and student employees to assist with post award work and projects.
• Collaborates with the Office of Research and Sponsored Programs to ensure compliance and adherence to policies and procedures.

• Performs other job-related duties as assigned.

• This position requires a high school diploma and two years offull-time experience directly related to the position.
• Experience with consumer-level design software.
• Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, and Outlook).
• Any appropriate combination of relevant education, experience,and/or certifications may be considered.

• Bachelor's Degree from an accredited institution in a related field.
• Experience with intellectually and developmentally disabledindividuals.
• Experience working in higher education.

• Proven ability to think strategically and approach challenges with creativity.
• Demonstrated track record of reliability, meeting goals, and holding oneself accountable.
• Strong interpersonal skills and experience working effectively across teams.
• Knowledge of general office procedures.
• Knowledge of policies, procedures, and guidelines established by professional organizations and/or governing agencies.
• Knowledge of budget control principles, practices and procedures.
• Knowledge of various funding agency rules and regulations asthey pertain to grant/contract administration.
• Excellent interpersonal, verbal and written communication skills.
• Strong organizational skills and an ability to prioritize…