Project Manager Assistant Job Fort Myers area,Florida USA,Administrative/Clerical

The Project Manager Assistant (PMA) will provide general administrative support to projects, under the direction of the project manager. PMAs will assist in preparing and coordinating the implementation of construction projects, tracking the flow of contractual documentation such as drawings, specifications, submittals, request for information (RFI’s), subcontracts, purchase orders, change orders, and closeout documents. You will assist the Project Manager in processing monthly payment applications and change orders.

The project assistant will help maintain communication between the client, architects, engineers, and subcontractors.

Responsibilities:

1. Project File System
a. Create, maintain, and update the project files in the Project Management System
b. Open a new job number with Accounting
c. Create a project file in Procore Project Management Software System
d. Create Prime Contract with all schedule of value information in project filing system
e. Input cost information into Budget Section of project filing system
f. Create project directory and input all information into the project filing system
g. Gather and deliver all required information to Accounting Department
h. Create RDJ Standard project document files in the Procore System (Use RDJ Template)
a. Coordinate and manage permitting process from application to obtaining permit
b. Follow-up on all permitting issues as required.
c. Copy all permits, and information into the project filing system
d. Transmit building permits to jobsite for posting
3. Construction Bonds
a. Coordinate and secure all construction bonds as required for the project
b. Follow-up on all bonding issues to ensure timely completion
c. File and record the construction bonds as required by the project requirements
d. Copy all bond documents, and information into the project filing system
e. Transmit all original documents to Accounting
4. Insurances
a. Coordinate any specific insurance requirements required for project
b. File all documents into project filing system
c. Transmit all original documents to Accounting
a. Assist in preparing, transmitting and procuring the Prime Contract
b. Copy all contract documents and information into the project filing system
c. Assist in writing, issuing and receiving all prime contract change orders
d. Update and maintain the prime contract information
e. Transmit original contract documents and any change orders to the Accounting Department
6. Drawings & Documents
a. Maintain drawing and document control for project
b. Assist project manager in request and receipt of all contract drawings, specifications, and documents
c. Download all project drawings into the Drawing Section of the project management system
d. Distribute, transmit, and log all project drawings and documents to subcontractors and vendors
e. Coordinate copying and distribution of all project drawings and documents as requested by the project manager
f. Coordinate receipt and distribution of all revised drawings and documents
g. Copy and download all project documents into the Documents File in the project management system
h. Maintain and update Drawing Section of the project management system
7. Subcontract Agreements & Purchase Orders
a. Assist in writing and issuing all subcontract agreements, and purchase orders
b. Transmit, monitor, and receive executed copies of all sent subcontract agreements and purchase orders
c. File all executed subcontract agreements and purchase orders into the project management system
d. Assist in writing, transmitting, and receiving all commitment change orders
e. Update and maintain all commitment files
f. Assist Accounting, as requested, to obtain all insurance certificates for subcontractors/vendors
8. Request for Information (RFI’s)
a. Assist PM in writing…