Purchasing Coordinator

We are seeking a full-time Purchasing Coordinator based in Fort Myers, FL, reporting to the Accounting Manager. This role is responsible for full cycle purchasing, including order creation, updates, tracking, vendor coordination, intercompany wholesale management, inventory reporting, and ensuring documentation accuracy from order to receipt.

• Prepare and enter purchase orders (POs) in accordance with company policies and purchasing controls.
• Maintain POs through the full lifecycle: confirmations, pricing updates, tracking, receipt verification, reconciliation of outstanding POs.
• Track vendor shipments, lead times, and freight costs; proactively address delays or discrepancies.
• Maintain complete documentation including packing slips, confirmations, RMAs, and credit memos.
• Place specialty hardware orders for non-stock items.
• Monitor inventory levels using reports; optimize stock at remote showroom warehouses; assist with reorder points/MRP.
• Manage intercompany wholesale purchases: determine optimal order quantities, enter transactions, and follow through to delivery and receipt.
• Support improved data accuracy and remote warehouse setup processes.
• Maintain and update items, pricing, and vendor records in coordination with Accounting.
• Support other purchasing and receiving personnel across all locations.
• Coordinate with all departments as the single purchasing point of contact; provide pre- and post-order support where appropriate.
• Identify and recommend process improvements to streamline purchasing workflows to enhance accuracy and controls.

• Highly detail-oriented with strong organizational skills.
• Clear and proactive communicator; able to coordinate across multiple departments and locations.
• Comfortable working in a fast-paced environment with time-sensitive transactions.
• Dependable, professional, and process-driven.
• Skilled in Microsoft Office (Outlook, Excel, Word).

• 3-5 years of purchasing or supply chain experience preferred.
• Experience with Quick Books, SAP, or other ERP strongly preferred.
• Prior experience managing POs, vendors, and inventory documentation.
• Experience coordinating with warehouses and remote teams.

• Salary range: $55,000-$60,000 depending on experience and system proficiency.