Procurement Analyst - Sourcing and Contracts

Overview

The City of Fort Myers strives to be an employer of choice and most of our employees turn jobs into long‑term careers. The salary shown in the job description is the full range for this position from entry to later career.

NEW EMPLOYEES ARE HIRED AT, OR NEAR THE ENTRY POINT SHOWN, DEPENDING ON QUALIFICATIONS AND RELEVANT EXPERIENCE.

FLSA Status: Exempt
Safety Sensitive: No
Level II Screening: No

Under the general direction of the Procurement Manager, performs professional‑level procurement and contracting work requiring the consistent exercise of independent judgment and discretion in the planning, sourcing, negotiation, and administration of City procurements for goods, services, and construction.

The incumbent independently interprets and applies Federal laws, Florida Statutes, City ordinances, procurement policies, and best practices to determine appropriate procurement strategies, resolve compliance issues, and mitigate operational and financial risk. Work directly impacts City fiscal integrity, audit outcomes, contractual compliance, and service delivery.

This position functions with a high degree of autonomy, makes determinations and recommendations on procurement actions, and provides professional guidance to departments. The position provides cross‑coverage for other procurement functions to ensure continuity of operations.

This job has no supervisory responsibilities. The position functions as an individual contributor with significant delegated authority and discretion over procurement decisions and compliance determinations.

Essential employees may be required to work during a declared emergency. Depending on the nature of the emergency, this may require working around the clock for several days on short notice.

Non‑essential employees will not be required to work during a declared emergency. The employee’s Department Head will determine when the employee will be required to work.

• Independently determines and applies appropriate procurement methods based on dollar thresholds, risk assessment, market conditions, complexity, and regulatory requirements.
• Interprets and applies Federal Law, Florida State Statutes, City Procurement Ordinances, Procurement Policies and Procedures.
• Reviews and approves requisitions and procurement actions, exercising independent judgment to determine compliance, legal sufficiency, and adherence to contract terms, ordinances, and City procurement policy.
• Serves as a professional advisor to departments on specifications development, procurement strategy, sourcing methods, and vendor engagement, influencing purchasing decisions and outcomes.
• Conducts and documents sole source and competitive procurement actions, including analysis, justification, and award recommendations, using the City’s ERP system.
• Reviews and validates supplier eligibility and required documentation to ensure contractual compliance protecting the City from financial, legal, and operational risk.
• Ongoing management of supplier insurance requirements and coverage in conjunction with Risk Management.
• Exercises independent judgment in resolving procurement issues, compliance questions, and procedural deviations, including determining when exceptions or corrective actions are required.
• Coordinates directly with all City departments, auditors, and the public. Acts as first contact for the Procurement Department.
• Interprets and applies City procurement ordinances, policies, procedures, and State statutes.
• Participates in audits and responds to audit inquiries and findings related to procurement activity.
• Provides operational cross‑coverage for procurement functions, including Purchasing Card Analyst, as required.
• Identifies process improvement opportunities and recommends procedural enhancements.
• Exercises discretion in resolving procurement issues, compliance questions, and procedural deviations.
• Performs related professional duties as assigned.
• This position requires regular and reliable attendance and the employee’s physical presence at the workplace.

• Ability to independently analyze complex…