Administrative Assistant III to Provost Office

Position: Administrative Assistant III to the Provost Office
Job Description Join the Office of the Provost as an Administrative Assistant, where you'll play a pivotal role in supporting the College's academic leadership and advancing its mission of student success. As a trusted partner to the Provost and Associate Vice Provost, you'll help ensure the smooth operation of the office by managing executive calendars, coordinating meetings and travel, maintaining faculty credentials, supporting financial and administrative processes, and serving as a key resource for faculty, staff, students, and community partners.

This highly visible position requires exceptional organizational skills, sound judgment, attention to detail, and the ability to manage multiple priorities while maintaining the highest level of professionalism and confidentiality. If you enjoy working in a collaborative environment, anticipate needs before they arise, and take pride in delivering outstanding administrative support that drives organizational success, we encourage you to apply and become an integral member of our academic leadership team.

About Us Indian River State College is a leading public institution on Florida's Treasure Coast, serving students across multiple campuses in four counties. We are committed to academic excellence, innovation, and community engagement, offering associate and bachelor's degrees, workforce training, and continuing education programs that meet the needs of our region. At The River, we believe every student's and every employee's story matters.

We value the diverse perspectives, experiences, and talents that come together across our campuses, creating a learning environment and workplace that is supportive, inclusive, and inspiring. With flexible learning options online, on campus, and hybrid, we meet students where they are and prepare them for real-world success. Programs like the Promise Program expand access by providing eligible students with tuition-free opportunities, ensuring every learner has the chance to thrive.

Why Join The River When you join Indian River State College, you become part of a collaborative and mission-driven community where your work makes a meaningful impact. Here, your role is more than a job; it's an opportunity to shape futures, support student success, and contribute to a college that is changing lives every day.

What We Offer We are committed to supporting the well-being and professional growth of our employees through a comprehensive and competitive benefits package:
* Health & Wellness:
Medical, dental, and vision coverage; flexible spending accounts; life insurance; supplemental plans; and an Employee Assistance Program (EAP)
* Affordable Coverage: PPO and HMO options starting at approximately $50/month for individual coverage and $180/month for family coverage
* Retirement Security:
Florida Retirement System (FRS) participation, plus optional tax-deferred annuities and Roth 403(b) plans
* Work-Life Balance:
Generous paid vacation, personal, and sick leave
* Perks & Discounts:
Reduced rates on services and access to local attraction discounts
* Growth & Development:
Professional development opportunities, leadership training, and career advancement pathways

* JOB SUMMARY:

Under minimal supervision, this position provides administrative support for assigned area. Maintain confidentiality and ensure the office operate smoothly and efficiently at all times.

Duties include:

Assist with overseeing administrative records, process and maintain faculty credentials, requisitions, invoices, reimbursements, p-card purchases, and reconciliations. Complete assigned reports if applicable; coordinate and set up meetings, interviews, and appointments; and perform routine administrative tasks that may include Human Resources, Finance, payroll, and other college departments. SPECIFIC

DUTIES AND RESPONSIBILITIES:

*

Complete all administrative tasks for the Provost;
* Process and maintain all faculty credentials;
* Prepare and compose professional correspondence and communications.
* Assist the Provost, office staff, and other College employees with information requests.
* Schedule appointments and meetings for the Provost and Associate Vice Provost.
* Answer incoming telephone calls, emails and walk-in inquiries from the College, campus and community while disseminating accurate answers and information on behalf of the Vice President.
* Respond to telephone, fax and e-mail contacts. Handle all walk-ins whether they be visitors or employees.
* Create an environment of collaborative transparency and supportive accountability that will assist with ideas to optimize actual financial performance.
* Provide proactive intervention and problem resolution with students or employees who need additional assistance.
* Establish and maintain a well-organized filing system.
* Attend all Administrative staff, full staff, and committee meetings and take accurate minutes in all meetings.
* Coordinate travel arrangements and conference registrations for the Provost…