Chair Assistant - Public Service Education

Chair Assistant

Are you a detail-oriented professional who enjoys providing behind-the-scenes support in a fast-paced academic environment? Indian River State College is seeking a Chair Assistant to provide clerical and administrative support to Department Chair(s) within the college.

In this role, you'll assist with day-to-day operations, including preparing meeting materials, supporting adjunct instructors, coordinating textbook orders, and ensuring smooth departmental communication.

If you're ready to support student success by helping our faculty and departments stay organized and efficient, apply today!

The essential job functions and responsibilities for this position include, but are not limited to:

• Provide clerical assistance to the department chairs as assigned.

The specific duties and responsibilities for this position include, but are not limited to:

• Disseminate information to department members as assigned by the Department Chairs;
• Submit department meeting agendas and summaries to the Department Chairs;
• Initiate requisitions as well as purchase supplies and equipment for the Department Chairs as requested;
• Assist the Department Chairs in preparing new and returning Adjunct Instructors with syllabi, textbooks, software, and systems as requested;
• Assist the Department Chairs in the coordination and ordering of textbooks;
• Assist the Department Chairs in the coordination of Advisory Committees;
• Filing, copying, typing, and completing data entry for Department Chairs as requested;
• Answering telephones;
• Completing other related duties and responsibilities as assigned.

The qualifications and skill requirements for this position include:

• Minimum of an Associate's degree from an accredited institution or actively pursuing an Associate's degree at Indian River State College;
• Basic clerical skills to include typing, word processing, database entry, and filing;
• Good organizational, customer service, and interpersonal skills with the ability to handle diverse situations and varying deadlines;
• Experience with Microsoft Office and Windows applications to include specific familiarity with Microsoft Word;
• Experience in the professional use of the telephone and public interaction;
• Strong communication skills – both verbal and written;
• Ability to work independently as well as with others and be self-motivated;
• Ability to work with a diverse student population as well as administrators, faculty and staff;
• Ability to be detail oriented and to multitask;
• Possess good judgment and flexibility within the position.

This position classifies the physical exertion requirements as sedentary work involving lifting no more than 10 pounds at a time and occasionally lifting or carrying articles like docket files, ledgers, and small tools. Although a sedentary job is defined as one which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties. Jobs are sedentary if walking and standing are required occasionally, and other sedentary criteria are met.

Staff

No

No

Temporary (Fixed Term)

Pay range starts at: $15.76/hour. All salary calculations start at the minimum salary and will be based on candidate's education and experience. Open until filled.