Invoice Audit Coordinator

Job Description

The Invoice Audit Coordinator performs root cause analysis on discrepancies and works with various departments to resolve and improve processes in order to invoice customers quickly and accurately. This position performs necessary research to bill the correct customer with the correct invoice amount, to settle shipments in a timely manner, and confirm charges as needed. The Invoice Audit Coordinator is also responsible for scanning, indexing, and processing carrier invoices in an accurate and timely manner.

• Open and scan invoices into the Accounts Payable (A/P) data entry queue.
• Index items in the A/P data entry queue for payment processing.
• Collaborate with internal decision makers to improve customer relationships and process requirements.
• Communicate with internal and external customers and carriers to confirm order information, request paperwork, and obtain necessary approvals/authorizations.
• Perform root causes analysis and take corrective action to prevent continued issues.
• Collaborate with internal decision makers on process improvements and follow-up procedures.
• Meet with management weekly to report progress.
• Verify the correct Bill-To is utilized in the order.
• Investigate and resolve order discrepancies.
• Review and ensure all contract rates are accurate within the order.
• Provide clear and concise documentation for follow-up procedures.
• Rate and approve orders for invoicing.
• Process invoices online for web-based customers.
• Resolve problems with internal and external customers.
• Maintain a positive attitude and high level of customer service with both internal and external customers.
• Work in a team setting to accomplish department goals.
• Other duties and projects, as assigned.

• Bachelor's Degree, preferred
• Experience will be considered in lieu of formal education.

• Prior finance, billing, accounting, or relevant experience, preferred

• Proficient in Microsoft Office Suite, required

• Accuracy and Attention to Detail
• Effective Communications
• Financial Services Management
• Flexibility and Adaptability
• Information Capture
• Initiative
• Managing Multiple Priorities
• Problem Solving

• Generally, 8:00 am - 5:00 pm with occasional irregular hours depending on workload.

• Minimal (0%-25%)

• This is an hourly position paid biweekly.

Arc Best is a multibillion-dollar integrated logistics company that’s helped businesses build better supply chains for over a century. With 14,000+ employees across 250 campuses and service centers, we connect owned assets, a broad brokerage network and innovative technology to deliver end-to-end supply chain solutions for customers around the world.

Our people make the difference. From customer service and operations to technology, sales and logistics professionals, every employee plays a role in supporting customers and solving complex logistics challenges. It’s the kind of people-first culture that’s earned recognition as a Best Company to Work For by U.S. News & World Report and one of America’s Best Employers for Company Culture by Forbes.

At Arc Best, you’re part of a team grounded in our core values:
Creativity, Integrity, Collaboration, Growth, Excellence and Wellness. Whether you’re starting your career or bringing years of experience, you'll find opportunities to learn, grow and make an impact.