Office Administrative Assistant; OAA Facility Operations

Office Administrative Assistant (OAA) for Facility Operations

Fort Smith Public Schools, Facility Operations – Fort Smith, Arkansas

Job : 5780456

Final date to receive applications: Jun 21, 2026 5:00 PM (Central Standard Time)

Posted: Jun 15, 2026 5:00 AM (UTC)

Starting Date: Jul 1, 2026

Position Type: Full-Time

POSITION TITLE: Office Administrative Assistant (OAA) for Facility Operations

FLSA: Non-Exempt

REPORTS TO: Facility Operations

TERMS OF EMPLOYMENT: A full contract for this position is 240 days, with benefits as specified in employee contract. Contract will be prorated based on the actual start date.

BEGINNING: July 1, 2026

LOCATION: Facility Operations

• We will always put student needs first.
• We believe relationships matter.
• We expect accountability.
• We operate with transparency.
• We prioritize student and staff safety.

• High school diploma or equivalent required
• Educational office training preferred
• Strong computer skills and proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Suite (Docs, Sheets, Slides)
• Strong organizational and interpersonal skills

• Greet and direct visitors to the appropriate locations.
• Prepare requisitions for orders.
• Assist with the scheduling and management of the principal’s appointment calendar, if applicable.
• Check in/out all substitute teachers, if applicable.
• Monitor attendance for employees and students.
• Maintain prompt and regular attendance.
• Maintain and update records, including invoices, receipts, and expense reports.
• Organize and file documents in a systematic and easily retrievable manner.
• Verify data for accuracy and completeness, identifying discrepancies for correction.
• Prepare daily receipts and deposits; reconcile monthly expenditure reports.
• Open, sort, and distribute interoffice and regular mail.
• Prepare items for staff orientation and staff handbook.
• Input data for recordkeeping in multiple software systems.
• Respond to written and verbal inquiries from a variety of internal and external sources for the purpose of providing information and/or direction.
• Monitor copy and fax machines, and telephones, place service calls as necessary.
• Coordinate events, preparation of registration, Parent Orientation, and Parent/Teacher Conferences.
• Produce brochures, handbooks, notebooks, flyers, and meeting agendas.
• Type administration’s correspondence, reports, process evaluations, and perform general filing and typing.
• Answer phone, receive messages, and respond to inquiries by staff, parents, or patrons of the district.
• Assist in preparation of building staff emergency phone list.
• Collect money for student fines, clubs, classes, fundraisers, etc.
• Process collection of returned checks.
• Attend meetings/trainings as required by administration.
• Maintain building directory and Parent Link.
• May be required to work additional hours as directed.
• Maintain confidentiality.
• Present and communicate in a professional manner.
• Assist in addressing audit findings and implementing recommendations.
• Ensure compliance with district policies and state regulations.
• Collaborate with other departmental staff to streamline processes and improve overall operations.
• Supervise students during the assigned working day, if needed.
• Demonstrate the ability to maintain positive professional working relationships with others.
• Maintain emotional control under stress.
• Other duties as assigned by administration.

• Must have the ability to lift at least 20 pounds occasionally.
• Ability to endure prolonged standing, walking, sitting, kneeling, occasional reaching above the head or the shoulders, bending, squatting.

• Citizenship, residency or work visa required