Administrative Assistant, Carolyn McKelvey Moore School of Nursing

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

Closing Date:

Type of Position: Clerical

Workstudy Position: No

Job Type: Regular

Sponsorship Available: No

Institution Name: University of Arkansas at Fort Smith

The University of Arkansas – Fort Smith is a dynamic, mid‑sized public university that’s redefining higher education. We’re on a mission to provide transformative, hands‑on learning experiences for students of all backgrounds and aspirations. Our multi‑faceted approach to education offers a wealth of opportunities, with over 70 academic programs, including certificates, associate, bachelor’s, and master’s degrees. We’re committed to building a diverse community that mirrors Arkansas’s rich tapestry.

The benefits package includes university contributions to health, dental, life, and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10 percent of employee salary.

Location: Fort Smith, Arkansas. Nestled along the Arkansas River, this vibrant city offers a perfect blend of history, culture, and natural beauty.

Department: School of Nursing

Summary of

Job Duties:

The Administrative Assistant position is responsible for providing administrative and clerical support to faculty and staff. The position reports to the SON Executive Director, the Assistant to the Dean, and Dean of the College of Health, Education, and Human Sciences.

• Minimum education:
  
  high school diploma or equivalent and two years specialized training or experience in a clerical or secretarial field.
• Preferred education:
  
  A.A.S. degree in office administration or a selected field plus administrative secretarial experience.

Semi‑annual duties (20%):

• Maintain criminal background check, immunizations, COVID vaccination, TB skin test/waiver, drug screen, CPR certification and medical release records for students.
• Review student documents including applications and medical release forms for accuracy, completeness and compliance with laws and regulations.
• Prepare documents for student registration for licensing examinations.
• Contact local agencies for student award sponsorship.
• Prepare and assist with the organization of the School of Nursing awards programs.
• Draft news release for speaker for School of Nursing Award Program.
• Work with clinical agencies bi‑annually and as needed to solicit clinical units for courses.
• Schedule faculty and students for agency orientation and training as mandated by the clinical facility.
• Schedule orientation bi‑annually for incoming School of Nursing students.
• Prepare textbook and printed material orders.
• Proof, format, type, and edit nursing program syllabi.
• Maintain faculty office hour/clinical/class schedules.
• Assist in arranging advisory committee meetings by scheduling, mailing information, arranging meeting rooms, taking and maintaining minutes, etc.
• Research various data storage and/or student records to obtain information and compile data for reports.

Other duties (75%):

• Compose and type routine correspondence and form letters, maintain activity logs and/or financial ledgers, and submit reports to supervisor.
• (2%) Provide information, assistance, and clarification to interested parties concerning agency/institutional policies and procedures.
• (3.5%) Maintain and file student counseling records and critical incident reports.
• (10%) Draft annual accreditation reports to the Arkansas State Board of Nursing (ARSBN) and the Commission on Collegiate Nursing Education (CCNE) and other accrediting agencies after researching student records to obtain information and compile data for reports.
• (3.5%) Prepare and mail graduate and employer surveys at 6 month and 12‑month intervals as mandated by accrediting agencies.
• (4%) Input faculty teaching and clinical schedules into banner.
• (3.5%) Compile financial information used to formulate budget proposals and monitor the budget expenditures.
• (5%) Serve as secretary for varied School of Nursing committees, Admission and Advisement, Recruitment,…