Coordinator, Regulatory Compliance

Where Conviviality is nod Ricard is a global premium spirits and wine company. We’re the team behind leading brands such as ABSOLUT Vodka, Jameson Irish Whiskey, Malibu, Kahlúa Liqueur, The Glenlivet Gin, and Skrewball whiskey, as well as many more superior wines and exquisite champagnes!

Working at Pernod Ricard is all about igniting conviviality in all that we do. Derived from the French word, convivial ité…it means human connection, authenticity, friendly, and jovial. Conviviality is energy and spirit with a splash of je ne sais quoi and is a core philosophy around how we live and work at Pernod Ricard.

Guided by our 4 core values: (1) grounded in the real; (2) fiercely authentic; (3) passion for challenge; and (4) connected beyond borders; we are team players, dream makers, trailblazers, movers and (cocktail) shakers. We have a passion for living life to the fullest, making new friends every day, and realizing our potential as people and as a business!

The salary range for this role, based in Fort Smith, is $41,040.00 to $51,300.00. The range may vary if the role outside of this location. Base salaries are determined during our interview process, by assessing a candidate’s experience, skills against internal peers and against the scope and responsibilities of the position.

Position Summary:

The Regulatory Compliance Coordinator prepares and acquires export documentation for all in-bond domestic and export shipments under the Alcohol and Tobacco Tax and Trade Bureau (TTB) regulations and to avoid assessment of tax on shipments of case goods and bulk products being exported from the Fort Smith facility. The incumbent will submit Intercompany Reconciliation on import shipments monthly and provide the necessary in-bond domestic and export shipment document ion for drawback purposes.

Major Responsibilities / Accountabilities:

Daily preparation of the TTB 5100.11 forms for all in-bond Bulk and Case Good Export, and Domestic shipments from the Fort Smith facility.

Export Proof of Delivery to meet the TTB regulated deadlines. Maintain accurate monthly records. Submit completion to the Regulatory Compliance Manager by the 10th of each month.

Monthly Export TTB Reconciliation.

Provide the necessary documentation needed for Drawback requirements as they relate to the Inbond shipments from the Fort Smith facility.

Assist with managing and maintaining daily Bottling Production, Processing and Material Handling Inventory records as directed by the Regulatory Compliance Manager.

Secure all backup documentation for TTB month end reports.

Assist in resolution of discrepancies with the Bottling, Processing and Material Handling Department monthly records according to TTB regulations.

Support Regulatory Compliance Manager and other Regulatory Compliance team members by performing various tasks as needed.

Assist in projects as needed.

Key Competencies &

Qualifications:

Education:

Undergraduate degree in Business preferred.

Experience /

Qualification:

Strong working knowledge of MS Office including Word, PowerPoint, Microsoft Outlook, and Microsoft Teams.

Excellent Excel skills including the ability to create and maintain spreadsheets and enter formulas.

Strong and demonstrable customer service mindset and capable of working effectively across a number of departments and levels.

Proven ability to deliver high quality results to a strict timetable within a fast-paced environment.

Excellent decision making, analytical and critical thinking skills.

Strong organizational and problem-solving skills.

Proven oral and written communication skills, Self-motivated.

Willingness to challenge to ensure legal and financial integrity of reporting is maintained.

Import and Export experience preferred.

When you join Pernod Ricard, you’ll experience a workplace that is rich in heritage, driven by our iconic brands and a long-standing commitment to sustainability, safety, and giving back to the people and communities where we work. We know that happiness at work starts with that feeling of belonging you get from an inclusive culture where being uniquely you is celebrated.

Our values are lived, they drive our behaviors, and it’s what brings our culture to…