IT Procurement Specialist

Summary of Job Duties

The IT Procurement Specialist has the responsibility for overseeing daily activities of procurement, inbound material transportation, central receiving and contract fulfillment for IT equipment, supplies, services and software. The IT Procurement Specialist is the primary contact for the acquisition of all technology related equipment for the entire University. This position will report to the Associate Director of IT.

Minimum qualifications include a two-year degree in a technical or business field and two years working in a technical or business field. Other job-related education and/or experience may be substituted for all or part of these basic requirements upon approval.

• Knowledge of procurement concepts including state of Arkansas Higher Education guidelines and state contract procedures.
• Knowledge of budgetary fundamentals.
• Attention to detail.
• Ability to organize and maintain detailed records.
• Ability to meet deadlines and work within state guidelines.
• Ability to communicate well both orally and in writing.
• Experience in preparing formal quotes and bid specifications.
• Computer experience with data entry and with database concepts.
• General knowledge of information technology terminology.

• (50%) Creating and managing requisitions (details listed below)
  • Enter requisitions into ERP software system, monitor approvals until purchase order is created.
  • Ensure that purchase orders are processed promptly and correctly by vendors.
  • Maintain records on all outstanding requisitions, active purchase orders, and receipts.
  • Complete receiving of goods/services in the ERP software system.
  • Stay current with, and understand state procurement guidelines and IT related state contracts.
• (25%) Manage IT maintenance agreements and software licenses (details listed below)
  • Ensure that all agreements and licenses are kept up to date and paid.
  • Submit all registration information to appropriate sources to ensure warranties are in place and current.
  • Maintain up-to-date vendor list.
  • Monitor maintenance agreements and ensure that new contracts are in place.
• (15%) Order, set up, and maintain copiers and copier contracts.
• (5%) Add copier billing codes and network scanning access to users on copiers. Process monthly copier billing reports.
• (3%) Other duties as assigned.

• (1%) Evaluate current procedures and processes and provide recommendations for improvements.
• (1%) Assist directors in reviewing and preparing budgets.
• Responsible for maintaining a positive work atmosphere by acting and communicating in a manner to foster teamwork and to provide leadership for subordinates.
• Requires consistent on-time attendance.
• This description is not designed to cover a comprehensive listing of activities, duties and responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time, with or without notice.

The IT Procurement Specialist will work closely with Information Technology Services staff to understand the purchasing needs and the scope of the work being impacted by the procurement process. The specialist will also interact closely with vendors and other external professionals to maintain knowledge of current pricing and the availability of products as well as with personnel from other agencies and institutions.

Work performed primarily in an office setting. Regularly involves interacting with computers for an extended period of time. Extended working hours occasionally required.

$45,000

The benefits package includes university contributions to health, dental, life, and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10 percent of employee salary.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Constant Physical Activity:
Manipulate items with fingers, including keyboarding, sitting, talking, walking. Frequent Physical Activity: same. Occasional Physical Activity: walking.

Yes