Registrar, Education ​/ Teaching, Education Administration

FORT VALLEY STATE UNIVERSITY (FVSU), a state and land-grant institution of the University System of Georgia, invites applications for the position of Registrar.

Fort Valley State University, the only 1890 land-grant university in Georgia, is a comprehensive institution that provides an education to over 2,800 students including graduate students. The university is located in the town of Fort Valley in Peach County, the original site of the state's peach industry. Its 1,365-acre (5.52 km2) campus is Georgia's second-largest public university in area.

Fort Valley State University is an affirmative action, equal opportunity institution and does not discriminate against applicants, students, or employees on the basis of race, gender, ethnicity, national origin, sexual orientation, religion, age, disability, or marital or veteran status.

JOB SUMMARY:

This University Registrar is the senior leader of the Office of the Registrar, reporting to the Provost and Vice President of Academic Affairs. This position is responsible for managing and enhancing the academic operations and administrative functions related to student records, enrollment, and course scheduling as well as Veteran Certification. The University Registrar is a crucial steward of undergraduate and graduate academic policies, ensuring compliance with institutional standards and governmental regulations.

The University Registrar will supervise and assess staff members within the office to ensure equitable workload and excellent service to the university constituents and stakeholders.

ESSENTIAL DUTIES/RESPONSIBILITIES:

* Student Records & Registration Management

* Maintain and monitor the database for student records per university policies, the guidelines of the American Association of Collegiate Registrars and Admissions Officers (AACRAO), the requirements of accrediting agencies, federal and state laws, the Family Educational Rights and Privacy Act (FERPA), and the policies of the University System of Georgia Board of Regents.

* Maintain accurate, complete student data records, prepare academic warning, probation, suspension, and dismissal reports for Academic Standing review.

* Manage the academic registration process to ensure efficient and user-friendly access to the system according to set policies and procedures.

* Degree Audits and Graduation Certification

* Conduct degree audits to verify students' progress and certify completion toward graduation.

* Supervise the coordination, evaluation and certification of all graduation applications.

* Course scheduling

* Collaborate with colleges and the Associate Provost for undergraduate and graduate education to ensure accuracy of each semester's schedule of classes

* Ensure accurate publication of course offerings and any course fees associated with them

* Academic Policies and Catalog

* Interpret and enforce academic policies and procedures, ensuring alignment with institutional guidelines and accreditation standards

* Assist in the annual revision and publication of the university catalogs

* Maintain and manage accurate course information in the catalogs and the student information

* Technology Integration

* Implement and manage student information systems and related technologies to enhance efficiency in record-keeping, registration, transcripts and degree completion

* Partner with the Office of Information Technology to provide leadership, education and direction within the division and the campus community as related to the student information systemand applying technology to registration and records retention policies and processes

* Maintains the Banner system and the Degree Works degree audit system.

* Communication and Collaboration

* Ensure that the registrar's office provides prompt, accurate, and efficient services and information to students, alumni, faculty, administrators, and external agencies

* Maintain close coordination with other enrollment management-related offices, including Admission, Financial Aid, Business Office, and Athletics, to aid in strategic enrollment planning

* Serve on university committees, as designated or by appointment, including the Undergraduate Program Committee, Provost's Council, and Registration Committee

* Collaborate with the provost's and president's offices regarding commencement activities

* Compliance and Data Reporting

* Collaborate with Institutional Research to ensure accurate reporting to internal constituents (e.g., institutional research, academic affairs, president's office) and external stakeholders (e.g., National Student Clearinghouse, IPEDS, Department of Defense)

* Certify student eligibility for participation in NCAA intercollegiate athletics and veterans' benefits

* Transcript Evaluation and Transfer Credit

* Evaluate and process transfer credits from other institutions and credits for Advanced Placement, CLEP, Cambridge, International Baccalaureate, etc.

* Coordinate with the Office of Admission to create a process to generate transfer credit evaluations quickly for…