Events Manager

Job Title: Events Manager

Reports To: Chief of Staff

Employment Status: Full Time

FLSA Status: Exempt

Location:Onsite

FVSU is seeking a highly experienced, creative, and detail-oriented events professional to lead the university's event operations and venue rental program. The ideal candidate will be an expert in envisioning exceptional event experiences and directing the planning, logistics, and execution necessary to ensure successful outcomes for both internal and external stakeholders.

Reporting to the Chief of Staff, the Events Manager leads the planning and execution of the university's signature, mid-level, and high-profile events and provides strategic oversight and administrative support for larger, more complex programs conducted both on campus and at off-site locations. As a convener of stakeholders from across the institution, the Event Manager is responsible for event strategy, production, and execution, with a focus on creating experiences that align with FVSU's strategic priorities, reinforce its mission and values, and strengthen its reputation.

The Events Manager also serves as the university's primary manager for external facility rentals, overseeing the promotion, scheduling, and utilization of university facilities to generate revenue and foster community engagement. This position manages the venue rental process from inquiry through event completion, including negotiating and administering rental agreements, coordinating logistics with campus partners, ensuring compliance with university policies, collecting and tracking payments, processing invoices, monitoring event-related revenues and expenses, reconciling accounts, and ensuring all contractual and financial obligations are fulfilled.

The Events Manager provides expert consultation and high-level support to university departments while promoting operational excellence and exceptional customer service.

• Serves as the primary point of contact for internal and external stakeholders regarding university events.
• Develops and maintains professional standards, policies, and procedures for the planning and execution of signature events, commencements, ceremonies, conferences, and university-sponsored programs.
• Ensures event priorities and objectives are aligned with institutional goals and enhance the image and reputation of the university.
• Ensures campus-wide priorities are reflected in event planning, presentation, and execution.
• In consultation with the Chief of Staff, serves as a campus resource on university protocol, ceremonial procedures, branding, etiquette, and institutional representation.
• Provides guidance and direction in the execution of high-quality events and ceremonies, emphasizing customer service, attention to detail, protocol, and professionalism.
• Advises event sponsors on program content, event flow, logistics, and operational requirements.
• Assists with event program development, including speaker coordination, agenda preparation, and event execution.
• Ensures implementation of event objectives in compliance with university policies and procedures.
• Utilizes event management systems and technologies to support scheduling, logistics, and event operations.
• Collaborates with event hosts to determine budgetary and resource requirements.
• Attends and oversees events during normal business hours and extended hours, including evenings and weekends, as required.

• Serves as the primary university contact for external clients seeking to rent university facilities and event spaces.
• Markets and promotes university venues to external organizations, businesses, governmental agencies, and community groups to…