Accounting Operations Specialist

Job Description

The Accounting Operations Specialist is responsible for overseeing accounts payable and supporting payroll and close activities while applying strong accounting judgment and analytical insight. This role goes beyond transactional processing and requires independent decision-making, policy interpretation, and proactive process improvement. The ideal candidate combines the execution strength of a senior AP professional with the accounting knowledge of a staff accountant, ensuring accurate financial reporting, compliance, and efficient payment operations.

• Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience).
• 3+ years of progressive experience in AP with exposure to payroll and month-end close.
• Team player available to work within Central and Eastern Time business hours to support operational needs.
• Working knowledge of general ledger accounting, accruals, reconciliations, and prepaid amortization.
• Strong understanding of payroll compliance and benefits reconciliation processes.
• Experience with ERP and payroll systems; familiarity with Netsuite and Paylocity is a plus.
• Advanced Excel skills for reconciliation, analysis, and reporting.
• Ability to work independently, interpret policies, and exercise sound judgment.
• Strong analytical, critical‑thinking, and problem‑solving capabilities with a continuous improvement mindset.
• High attention to detail and ability to manage confidential information with integrity.
• Excellent communication skills, with the ability to craft professional written correspondence and navigate conversations with internal teams and external vendors with clarity and discretion.

• Review and process vendor invoices, ensuring accurate coding, authorization, and compliance with company policies.
• Exercise independent judgment when evaluating invoice discrepancies, unusual transactions, or exceptions to standard procedures.
• Maintain and continuously improve vendor master data integrity, including payment terms, tax documentation, and banking information.
• Analyze vendor billing activity to identify discrepancies, missing invoices, duplicate charges, and accrual requirements.
• Partner with internal departments to resolve invoice issues, improve approval workflows, and strengthen internal controls.
• Identify automation opportunities and implement process enhancements to increase efficiency and reduce manual intervention.

• Support semimonthly payroll processing across multiple payroll providers by reviewing payroll outputs for accuracy and completeness.
• Coordinate with People Ops to ensure employee changes and benefit elections are reflected correctly in payroll systems.
• Reconcile monthly benefit deductions and vendor invoices, ensuring billing aligns to employee enrollment and active coverage.
• Provide payroll and benefits reconciliations and reporting to support month‑end close and internal analysis.

• Prepare journal entries, accruals, and account reconciliations related to accounts payable and payroll to ensure accurate financial reporting.
• Support month‑end close by analyzing expense trends, validating AP and vendor balances, and confirming proper expense recognition, cutoff, and amortization.
• Apply forward‑thinking analysis to anticipate vendor behaviors that could impact accruals or reporting.
• Assist with audit support, documentation requests, and ad‑hoc financial analysis as needed.

Salary Range: $50-65k USD

About The Company

As product compliance and ESG regulations continue to expand worldwide, and consumers increasingly demand sustainable, eco‑friendly products, companies struggle to collect, validate, and report supply chain data to meet due diligence and compliance obligations – particularly when sourcing materials and commodities from around the world. Source Intelligence is the culmination of five trailblazers in ESG and compliance solution development who combined their expertise and technology to deliver the most comprehensive solution on the market.

We empower our clients to identify and eliminate environmental hazards and human rights abuses in their supply chains through unmatched innovation, reliability, and expertise. Our industry‑leading solutions – from SaaS software to fully managed services – are designed to meet each client’s unique needs and evolve alongside them throughout their compliance journey. By partnering with Source Intelligence, companies gain deeper insight into their supply chain, enabling them to make better sourcing, design, and packaging decisions for the benefit of people and the planet.

Company Benefits

• Medical, Dental, Life, STD, LTD
• Paid Vacation, and Sick leave
• Paid Holidays
• Work remotely
• 401k matching
• Flexible working schedule
• Strong opportunities for learning and professional development