IT Operations Specialist

Overview

We are seeking a dependable and highly organized Administrative Specialist to manage and support key operational functions within our IT services company. This fully on-site position is ideal for someone who thrives in a fast-paced, detail-driven environment and takes ownership of their work with consistency and professionalism.

• Review time entries submitted by technical staff to ensure accuracy and readiness for billing
• Coordinate calendars, internal communications, and meeting logistics
• Prepare and format documents, spreadsheets, and internal reports
• Maintain accurate and well-organized digital filing systems
• Handle procurement of IT-related equipment, managing vendor coordination and order tracking
• Review, approve, and post internal materials, documentation, or communications
• Conduct regular license auditing to support compliance and software tracking
• Track project tasks, recurring responsibilities, and follow-up items
• Make sound, low-level decisions that align with company standards and leadership direction
• Maintain complete confidentiality with sensitive business and personnel information

• Proven experience in an administrative or operations support role, preferably in a technical or IT environment
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• Strong attention to detail, accuracy, and organizational skills
• Self-motivated with the ability to manage tasks independently and consistently
• Good judgment and decision-making in day-to-day administrative responsibilities
• High level of professionalism and integrity in handling confidential information
• Willingness and ability to work on-site, full-time from 8:00–5:00
• Due to the nature of our work supporting U.S. Department of Defense contractors and systems subject to DFARS , NIST SP 800-171, and CMMC Level 2 requirements, this position requires access to Controlled Unclassified Information (CUI) and export-controlled data. Accordingly, employment is limited to U.S. persons as defined in 22 C.F.R. §120.15 (U.S. citizens, lawful permanent residents, or protected individuals under 8 U.S.C. 1324b(a)(3)).

• Supportive team and technology-forward environment
• Work that contributes directly to operational success and client service
• Competitive pay and comprehensive benefits

Please submit your resume and a brief cover letter highlighting your experience and interest in the role. We look forward to connecting with you!

Please note:

A pre-employment background check and drug screening may be required.

Bit-Wizards is an Equal Opportunity Employer

No outsourcing or recruiting firms, please.

Salary information noted on external sites is not applicable to this listing and may not reflect the actual compensation for the Northwest Florida area.