Executive Assistant

Benefits

• 401(k)
• 401(k) matching
• Competitive salary
• Dental insurance
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• Vision insurance

The Executive Assistant to the CEO is responsible for managing the day-to-day administrative operations for the CEO; keeping the CEO focused on SOCOSIX’s highest priorities. This role will support the CEO by executing tasks, solving problems, and supporting all executive administrative needs.

• A bachelor’s degree in business administration, or related field, and two years of administrative experience or four years’ experience supporting executives or upper-level management in the professional services industry
• Advanced communication and interpersonal abilities
• Ability to handle sensitive and confidential matters with discretion
• Demonstrated ability in proactively identifying and solving problems before they arise
• Demonstrated expertise in calendar management and event planning
• Experience in travel coordination and logistics management
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• High level of integrity and professionalism
• Exceptional organizational and time management skills

• Identify the preferred method of support for the CEO and appropriately accommodate their working style
• Manage the CEO’s calendar and correspondence; resolve scheduling conflicts timely, and keep the CEO informed of changes and updates
• Screen incoming calls and emails and respond as needed
• Assist the CEO with preparing for meetings, including scheduling meetings, setting up telephone or video conferences, preparing and distributing materials, and arranging catering
• Greet and assist planned guests and manage unplanned visitors; screening and directing them as needed
• Lead end-to-end planning for executive offsites, staff, and all-hands meetings, overseeing communication and follow up activities
• Prepare, update, and organize information for inclusion in reports and presentations
• Attend and participate in select meetings, including managing agendas, taking notes, and following up on assigned action items
• Arrange domestic and international travel, including transportation, accommodations, and itineraries based on CEO’s travel needs and preferences. Complete related expense reports.
• Maintain organized and accessible digital and physical files
• Assist in managing special projects, conducting research, and providing administrative support for initiatives
• Interface with internal and external stakeholders as directed, including clients, employees, and other executives on behalf of the CEO
• Maintain the integrity and confidentiality of internal information, financial records, databases, and sensitive documents
• Determine what requires the CEO’s attention and what can be handled independently