Office Coordinator

We are looking for a dedicated Office Coordinator who will be part of our dynamic team!

Here are some of the benefits our employees enjoy for their contributions to our success:

• Medical, Drug & Vision and Dental coverage for employees.
• Group Life Insurance
• Health and Dependent Care Flexible Spending Accounts
• Paid Time Off
• 401(K) with Company Match
• Tuition Reimbursement Program
• Career advancement within the company
• Various incentive programs

This position is responsible for supporting the administrative tasks in a fast paced commercial laundry environment.

• Run and work on multiple reports daily.
• Maintain all manifest/back up and production documentation.
• Assist with our attendance track points system and create disciplinary reports as needed.
• Prepare daily key sheets.
• Assist in payroll (timecards signed off, PTO, terms, etc.).
• Upload employee documents into our ADP platform.
• Responsible for the onboarding process with all new hires, including orientation, new hire paperwork, provide uniforms and assist with any other new hire processes.
• Answer phones and assist with any questions or concerns from either customers or employees.
• Prepare weekly invoicing.
• Maintain customers/vendors files organized.
• Provide back up and information to customers.
• Provide quality control and linen information to customers.
• Collect checks to enter deposits from dry clean in Linen Master and create deposit for AR.
• Forward any invoices, statements, or vendor inquiries to AP.
• Enter any customer information on LM if the system is down.
• Assist with any clerical duties as needed.

• High school or equivalent.
• Detail oriented, good communication skills and able to perform simple math.
• Effective written and verbal communication skills.
• Strong computer skills and proficient experience using Microsoft Office.
• Bilingual (English & Spanish) preferred.

• May be in an industrial setting with hot/cold environment and distracting noise levels.

• All employees are responsible for their personal safety and safety of others. Therefore, all employees must:
• Participate fully in company health and safety programs and comply with all company OSHA policies and procedures.
• Follow all lawful employer safety and health rules.
• Wear and / or use Personal Protective Equipment, when and how instructed.
• Report hazardous conditions to management.
• Report any job-related injury or illness to management and seek treatment promptly.
• Other duties as requested.