Bookkeeper

Bookkeeper

The Bookkeeper is responsible for maintaining accurate financial records, processing daily financial transactions, managing accounts payable and receivable, supporting payroll administration, and providing administrative assistance to ensure efficient office operations. This role requires strong attention to detail, organizational skills, and proficiency with Quick Books Desktop and ADP Payroll.

• Accurately enter and maintain financial transactions in Quick Books Desktop.
• Process invoices, payments, receipts, and other accounting records.
• Reconcile financial data to ensure accuracy and completeness.
• Maintain organized accounting records and supporting documentation.

• Prepare and process daily bank deposits.
• Verify cash, checks, and electronic payments received.
• Record deposits and reconcile transactions with accounting records.
• Investigate and resolve deposit discrepancies.

• Process vendor invoices and ensure timely payment of obligations.
• Monitor accounts receivable and follow up on outstanding balances.
• Generate and distribute customer invoices.
• Maintain vendor and customer account records.
• Assist with collections and payment arrangements as needed.

• Maintain organized digital and physical filing systems for financial and business records.
• Ensure accurate retention of invoices, receipts, contracts, and payroll documentation.
• Support audit and compliance requirements by providing necessary documentation.

• Prepare routine financial reports and summaries for management.
• Assist in monthly, quarterly, and year-end closing activities.
• Monitor financial data and identify discrepancies for review.
• Generate reports related to accounts payable, receivable, payroll, and cash flow.

• Provide general administrative assistance to management and office staff.
• Answer phones, respond to inquiries, and manage correspondence as needed.
• Assist with office supply ordering and other administrative functions.
• Support special projects and departmental initiatives.

• Collect, review, and verify employee timesheets for accuracy and completeness.
• Monitor attendance records and track paid time off balances.
• Coordinate with supervisors regarding timesheet corrections and approvals.
• Prepare payroll-related documentation for processing.

• Process employee payroll using ADP Payroll.
• Maintain employee payroll records and updates.
• Ensure payroll compliance with applicable federal, state, and local regulations.
• Assist employees with payroll-related questions and concerns.