Administrative Assistant

About Us

We are one of the largest mechanical, electrical, and plumbing contractors in Indiana and among the preeminent specialty contractors in the nation. We specialize in a full range of new and retrofit construction for industrial, food processing, commercial, institutional, healthcare, pharmaceutical, and bio‑fuel projects.

Shambaugh is looking for a PDD Administrator. This position is responsible for updating and maintaining Project Design Database including but not limited to data entry and other clerical duties.

• Update and maintain Project Design Database (PDD). This includes data entry and hyperlinking documents to appropriate line items.
• Ensure all information is current and accurate.
• Preparing final closeout documentation at project completion to turnover to customer.
• Preparing weekly Project Managers reports.
• Correspond with project engineers, managers, site and shop personnel, vendors and customers.
• Training internal employees and external customers on use of the PDD.
• Continue to develop the program and processes to best serve our internal and external customers.
• Other duties as needed.

• Prior Administrative experience required.
• Proficient in Microsoft Office.
• Organized and a self‑starter.
• Familiarity with RVI, purchase orders, MRO’s, and submittals a plus, but not required.
• Previous Access database experience a plus, but not required.
• Must possess analytical aptitude, effective oral and written communication.
• Regular and reliable attendance, including the ability to work extended hours and weekends as required.

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Please review our Affirmative Action Policy ().

Notice to prospective employees:
There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here (). Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.

US-IN-Fort Wayne

2026‑48435

Shambaugh & Son, L.P.

Administrative Services

Full‑Time

Onsite

2 days ago (2/26/2026 3:44 PM)