Accounting Assistant

The Billing Specialist is responsible for ensuring effective, efficient and accurate generation of invoices and credits to our customers.

Duties & Responsibilities:

• Process all billing documents into customer invoices
• Process vendor credits internally and to customers
• Assist AR Specialist with any customer invoice issues
• Assist AP Specialist with any vendor credit issues
• Work with purchasing department to close out vendor returns
• Review freight charges for allocation to customer invoices
• Sort and prepare invoices for distribution
• Prepare and approve freight bills for payment
• Prepare and update a log of open vendor returns
• Weekly meeting with Accounting team to coordinate priorities and address problems
• Work with AR Specialist to generate customer finance charges and statements
• Prepare summary report of freight charges billed vs charged
• Assist with AR, AP and administrative tasks
• Any other tasks or special projects as assigned by management
• Back up to the A/P and A/R Specialists, Receptionist

• Experience with office equipment (i.e. copier, mail machine, fax machine)
• Proficient in Microsoft Word, Excel and Outlook
• Excellent written and verbal communication skills
• Strong attention to detail
• Organization and Planning
• Dependable
• Ability to communicate effectively both verbally and in writing with customers and employees in a professional manner

· High school diploma or equivalent.

· 2+ years of equivalent work experience

Physical Requirements:

· Prolonged periods of sitting at a desk and working on a computer.

· Must be able to lift 15 pounds at times.