Administrative Assistant

We are seeking a reliable, tech‑savvy Administrative Assistant with strong organizational skills and basic accounting ability. This role provides essential office support while also contributing to accounting and IT support functions. The ideal candidate will grow into a future Office Manager role, taking on more supervisory, process improvement, and technology management responsibilities over time.

• Perform general administrative duties including answering phones, greeting clients, managing mail and correspondence, scheduling meetings, and maintaining filing systems.
• Maintain client and internal records, both electronic and paper.
• Support front desk operations and assist with client check‑in/out procedures.

• Assist with billing, invoicing, account reconciliations, and processing expense reports.
• Enter financial data into accounting systems and prepare basic reports.
• Assist accountants with gathering documents, organizing client records, and preparing supporting materials.
• Troubleshoot basic hardware and software issues (printers, network connectivity, office software like Microsoft 365, accounting software basics).
• Coordinate with external IT support as needed and help onboard new employees with systems access and training.

• Order office supplies and manage vendor relationships.
• Coordinate firm events, meetings, and team calendars.
• Assist in refining office procedures as the role evolves toward office management.
• Take increased ownership of office workflow, employee onboarding, and training.
• Transition into Office Manager responsibilities: supervising support staff, managing budgets, overseeing facilities, and improving internal processes.

• Minimum 3 years’ administrative support experience in a professional environment.
• Proficiency with Microsoft Office (especially Word, Excel) and solid comfort learning new software.
• Basic understanding of accounting principles and familiarity with accounting software is strongly preferred.
• Excellent communication, organizational skills, and professional demeanor with clients.
• Tech‑savvy with problem‑solving skills and comfort troubleshooting basic IT issues.

• Experience supporting accountants or working in a finance environment.
• Ability to prioritize under pressure, adapt, and support a dynamic office.
• Interest in career growth and taking on managerial responsibilities.

DSWD Advisory Group is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable federal, state, or local laws.