Personal Assistant; Hong Kong

Personal Assistant (Hong Kong Based)

This pivotal role is to serve as the Personal Assistant and right-hand support, and is based in Hong Kong. The PA is essential for maintaining the executive's professional and personal efficiency, acting as a crucial gatekeeper, strategic organizer, and partner.

We require an exceptionally proactive
, discreet
, and highly organized individual capable of anticipating needs and managing a dynamic, fast-paced international schedule with flawless execution.

• Manage a complex and dynamic calendar, scheduling all business and personal appointments, meetings, and travel, ensuring all materials are prepared in advance.
• Act as the primary point of contact, screening and prioritizing all incoming communications (emails, phone calls, correspondence) and responding professionally on the Executive's behalf when appropriate.
• Prepare, edit, and proofread professional correspondence, reports, presentations, and internal communications.
• Maintain highly organized digital and physical filing systems, ensuring all sensitive information is handled with absolute confidentiality.

• Handle various personal matters, errands, and private appointments with discretion and efficiency.
• Coordinate special projects and events (both corporate and private) from initial planning through execution.
• Serve as the primary communication liaison, coordinating activities and managing relationships with a broad range of private and professional service partners.

• Mandatory: 2 to 3+ years of experience as a Personal Assistant, Executive Assistant, or equivalent role supporting a senior-level executive in a demanding environment.
• Essential: Must be legally eligible to work in and based in Hong Kong
  , with excellent knowledge of local services and logistics.
• Language Proficiency: Excellent command of written and spoken English and Cantonese is required.
• Technical
  
  Skills:
  
  High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with calendar and travel management software.
• Key Attributes:
  • Discretion & Confidentiality: Absolute reliability in handling sensitive professional and personal information.
  • Proactive: Ability to anticipate needs, foresee potential issues, and implement solutions.
  • Organizational Mastery: Exceptional time management, organizational, and multitasking skills with keen attention to detail.
  • Adaptability: Proven ability to remain calm and effective under pressure and during last-minute changes.

• Competitive compensation package
• Full remote flexibility
• Opportunity to work with international brands and markets
• Collaborative and innovative environment