Construction Administrator | Commercial Construction

Construction Administrator – Commercial Construction

Collaborative & Supportive Team. Detailed Work. Solid Work Flow. Fun People.

As a Construction Administrator on the Operations Team at Michael Kinder & Sons (MKS), you will play a vital role in supporting the successful execution of commercial construction projects. Your ability to manage multiple priorities, maintain organization across several active projects, and consistently meet deadlines in a fast‑paced construction environment will keep projects moving seamlessly.

• Be Transformational
• Be Exceptional
• Be Accountable
• Be Meaningful
• Be Safe

• Medical benefits covering 90% of employee premiums and 40% for dependents
• Paid vacation and wellness time
• Traditional and Roth 401k – 100% match up to 4% – Immediately vested
• Education reimbursement for employees, based on qualifications
• Business expenses and mileage reimbursement
• Career Growth Opportunity

• Coordinate project startup activities, including checklists, folder organization, and project directories.
• Maintain project drawings, specifications, contacts, meeting minutes, and project records.
• Support Project Managers and Senior Project Managers with administrative project needs.

• Create and maintain submittal logs, procurement logs, and tracking reports in Procore.
• Coordinate submittal reviews and approvals between subcontractors, project teams, and design professionals.
• Track procurement status, material lead times, delivery schedules, and overdue submittals.

• Distribute PR, ASI, and RFCO communications and maintain tracking logs.
• Follow up on pricing requests, subcontractor responses, and pending scope items.
• Support project teams by maintaining accurate change management documentation and records.

• Issue and track closeout documentation requests and requirements.
• Collect warranties, O&M manuals, attic stock documentation, and other closeout deliverables.
• Assemble and prepare complete closeout packages for final owner turnover.

• Request, review, and track Certificates of Insurance and compliance documentation.
• Maintain compliance records in Sage and monitor expiration dates and requirements.
• Support subcontract and purchase order administration, tracking, and document management.

• Attend project turnover meetings and document project requirements.
• Review project schedules, milestones, scope, and administrative needs.
• Coordinate startup requirements with project teams to ensure project readiness.

• Support project accounting functions including contract administration and change management.
• Assist with project financial reporting, billing support, and cost tracking activities.
• Provide backup support for project closeout reconciliation and financial documentation.

• Minimum Education:
  
  High School Diploma.
• Office Administration
  
  Experience:
  
  5 years.
• Microsoft Office 365 Experience – Including strong knowledge of Excel, Word & Outlook – 1 year.
• Ability to manage multiple projects simultaneously.

• Experience in Construction Industry.
• Experience with Adobe, Bluebeam, Procore & Timberline.