Administrative Assistant

CANDIDATE IS RESPONSIBLE FOR PARKING - NO REIMBURSEMENT. OPTIONS FOR PAID PARKING AND FREE PARKING AVAILABLE WITHIN 2-3 BLOCKS OF LOCATION

Position Overview
We are seeking a highly organized, detail-oriented administrative professional to support document management and office operations. This role is critical to maintaining accurate project records by scanning, organizing, and uploading documents into a Project Management Information System (PMIS). Candidates with experience in administrative support, office management, or construction-related environments are encouraged to apply.

Key Responsibilities

• Scan and digitize large volumes of documents in various formats, ensuring accuracy and completeness

• Upload, organize, and maintain files within the Project Management Information System (PMIS)

• Utilize Microsoft Office 365 tools (Word, Excel, Outlook, SharePoint, Teams, One Drive) for daily tasks

• Merge, edit, and prepare final documents using Adobe Acrobat Pro

• Create and maintain spreadsheets for tracking, reporting, and document control

• Identify and replicate existing Excel formulas as needed

• Answer phones and assist office visitors as required

• Support general office and administrative functions while managing multiple tasks with attention to detail

Qualifications

• Proficiency in Microsoft Office 365, particularly Excel and Share Point

• Experience with bulk document scanning and digital file management

• Strong organizational skills and ability to understand and manage various document types

• Experience using Adobe Acrobat Pro

• Construction or project-based office experience preferred, but not required

• Excellent attention to detail and ability to multitask in a fast-paced environment

• Strong verbal and written communication skills

Hours of Position:
8:00am-5:00pm or 7:30am-4:30pm Monday-Friday