Administrative Assistant

Administrative Professional

We are seeking a highly organized, detail-oriented administrative professional to support document management and office operations. This role is critical to maintaining accurate project records by scanning, organizing, and uploading documents into a Project Management Information System (PMIS). Candidates with experience in administrative support, office management, or construction-related environments are encouraged to apply.

Key responsibilities include:

• Scan and digitize large volumes of documents in various formats, ensuring accuracy and completeness
• Upload, organize, and maintain files within the Project Management Information System (PMIS)
• Utilize Microsoft Office 365 tools (Word, Excel, Outlook, SharePoint, Teams, One Drive) for daily tasks
• Merge, edit, and prepare final documents using Adobe Acrobat Pro
• Create and maintain spreadsheets for tracking, reporting, and document control
• Identify and replicate existing Excel formulas as needed
• Answer phones and assist office visitors as required
• Support general office and administrative functions while managing multiple tasks with attention to detail

Qualifications include:

• Proficiency in Microsoft Office 365, particularly Excel and Share Point
• Experience with bulk document scanning and digital file management
• Strong organizational skills and ability to understand and manage various document types
• Experience using Adobe Acrobat Pro
• Construction or project-based office experience preferred, but not required
• Excellent attention to detail and ability to multitask in a fast-paced environment
• Strong verbal and written communication skills

Hours of position: 8:00am-5:00pm or 7:30am-4:30pm Monday-Friday