FACE: Student & Family Services | Special Secretary Job Fort Wayne area,Indiana USA,Administrative/Clerical

Position: FACE: Student & Family Services | 8hr 52wk Special Assignment Secretary

Administrative Assistant

Perform a variety of secretarial and administrative assistant duties to relieve the Director of administrative and clerical detail; plan, coordinate and organize office activities and coordinate flow of communications, correspondence and information for the Director.

Minimum qualification:

Any combination equivalent to: graduation from high school supplemented by college-level coursework in business, secretarial science or a related field and four years of increasingly responsible secretarial or administrative assistant experience.
Must have strong office, computer, public relations and oral and written communication skills.
Must possess knowledge of the terminology, practices and procedures of assigned office.

Essential functions:

Provide confidential secretarial and administrative support services to the Director; assure smooth and efficient office operations; assist with coordinating and assure proper and timely completion of office projects and activities; plan, coordinate and organize office activities and coordinate flow of communications and information; establish and maintain filing systems; receive, sort, and route incoming mail as needed.

Serve as the primary secretary to the Director; compose, independently or from oral instructions, note or rough draft, a variety of correspondence; review, revise, edit, format and proofread a variety of documents and information; provide public relations and liaison services; initiate, screen and receive telephone calls; take, retrieve and relay messages as needed; respond to requests, complaints and questions from staff and the public.

Receive visitors, including administrators, staff, students and the public; provide assistance or direct to appropriate staff; exercise independent judgment in resolving a variety of issues and problems; communicate Director's instructions to students, parents and staff; refer difficult issues to the Director.

Perform a variety of clerical accounting duties in support of assigned functions as required; research, compile and verify a variety of data and information using assigned computer system; prepare and maintain a variety of records, logs and reports related to programs, projects, services, financial activity, budgets, personnel, students, communications and assigned duties; compute statistical information for various reports; prepare, process and evaluate a variety of forms, applications and documents;

prepare, verify and process payroll materials and information as assigned.

Maintain appointment, project and activity schedules and calendars; coordinate travel arrangements and reservations as necessary; process claims and reimbursements as required; coordinate, attend, reserve facilities and equipment for a variety of meetings and events as assigned; compile and prepare agenda items and other required information and materials for meetings and other events; take, transcribe and distribute minutes as directed.

As assigned, monitor inventory levels of office and designated supplies and equipment; order, receive and maintain appropriate levels of inventory; prepare and process purchase orders, invoices and requisitions and arrange for payments as required.

Perform related duties as assigned by the Director to meet the particular needs of the building/unit.

Physical requirements:

Communication skills:
Ability to speak clearly and hear effectively in various environments.
Manual dexterity:
Adeptness in the use of hands and fingers.
Postural endurance:
Sit or stand for prolonged periods, as the job requires.
Flexibility:
Ability to bend at the waist, kneel, or crouch to perform specific duties.
Visual acuity:
Close vision ability with the capacity to adjust focus.
Mobility:
Freedom to sit or walk at will throughout the work environment.
Strength and stamina:
Capability to lift, carry, push, or pull up to fifty (50) pounds or more.
Outdoor work:
Tolerance of work outside in various weather conditions.

FWCS will reasonably accommodate individuals with disabilities to perform these essential functions.