Administrative Assistant

Job Summary

Shambaugh & Son L.P. is seeking an Administrative Assistant for Fire Protection National Service Division. In this role you will be responsible for providing organizational and administrative support to ensure efficient day-to-day operations. This role serves as a key resource for internal teams, customers, and leadership by managing communications, coordinating schedules, maintaining records, and supporting operational processes.

• Provide administrative support to leadership and department personnel.
• Manage calendars, schedules, meetings, and travel arrangements as needed.
• Prepare, organize, and maintain documents, reports, and records.
• Answer and direct customer and employee inquiries in a professional manner.
• Assist with data entry, filing, purchase orders, and invoice processing.
• Coordinate office communications, meetings, and special projects.
• Support onboarding activities and training documentation.
• Ensure accurate and timely completion of administrative tasks.
• Other duties as assigned.

• High school diploma or equivalent; associate degree preferred.
• 2+ years of administrative, office support, or customer service experience.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and Teams.
• Ability to manage multiple priorities while maintaining accuracy and professionalism.
• Regular and reliable attendance, including the ability to work extended hours and weekends as required.

Equal Opportunity Employer / Veterans / Disabled