FACE: Student & Family Services | Special Secretary

FACE:
Student & Family Services | 8hr 52wk Special Assignment Secretary

Fort Wayne Community Schools Student & Family Services - Fort Wayne, Indiana

Job : 5825650

Final date to receive applications: Posted until filled

Posted: Jul 09, 2026 4:00 AM (UTC)

Starting Date: To Be Determined

Position Type: Full-Time

Salary: $19.01 to $25.55 Per Hour

PURPOSE

Perform a variety of secretarial and administrative assistant duties to relieve the Director of administrative and clerical detail; plan, coordinate and organize office activities and coordinate flow of communications, correspondence and information for the Director.

MINIMUM QUALIFICATION

• Any combination equivalent to: graduation from high school supplemented by college-level coursework in business, secretarial science or a related field and four years of increasingly responsible secretarial or administrative assistant experience.
• Must have strong office, computer, public relations and oral and written communication skills.
• Must possess knowledge of the terminology, practices and procedures of assigned office.

ESSENTIAL FUNCTIONS

• Provide confidential secretarial and administrative support services to the Director; assure smooth and efficient office operations; assist with coordinating and assure proper and timely completion of office projects and activities; plan, coordinate and organize office activities and coordinate flow of communications and information; establish and maintain filing systems; receive, sort, and route incoming mail as needed.
• Serve as the primary secretary to the Director; compose, independently or from oral instructions, note or rough draft, a variety of correspondence; review, revise, edit, format and proofread a variety of documents and information; provide public relations and liaison services; initiate, screen and receive telephone calls; take, retrieve and relay messages as needed; respond to requests, complaints and questions from staff and the public.
• Receive visitors, including administrators, staff, students and the public; provide assistance or direct to appropriate staff; exercise independent judgment in resolving a variety of issues and problems; communicate Director’s instructions to students, parents and staff; refer difficult issues to the Director.
• Perform a variety of clerical accounting duties in support of assigned functions as required; research, compile and verify a variety of data and information using assigned computer system; prepare and maintain a variety of records, logs and reports related to programs, projects, services, financial activity, budgets, personnel, students, communications and assigned duties; compute statistical information for various reports; prepare, process and evaluate a variety of forms, applications and documents;
  
  prepare, verify and process payroll materials and information as assigned.
• Maintain appointment, project and activity schedules and calendars; coordinate travel arrangements and reservations as necessary; process claims and reimbursements as required; coordinate, attend, reserve facilities and equipment for a variety of meetings and events as assigned; compile and prepare agenda items and other required information and materials for meetings and other events; take, transcribe and distribute minutes as directed.
• As assigned, monitor inventory levels of office and designated supplies and equipment; order, receive and maintain appropriate levels of inventory; prepare and process purchase orders, invoices and requisitions and arrange for payments as required.
• Perform related duties as assigned by the Director to meet the particular needs of the building/unit.

PHYSICAL REQUIREMENTS

• Communication
  
  Skills:
  
  Ability to speak clearly and hear effectively in various environments.
• Manual Dexterity: Adeptness in the use of hands and fingers.
• Postural Endurance: Sit or stand for prolonged periods, as the job requires.
• Flexibility: Ability to bend at the waist, kneel, or crouch to perform specific duties.
• Visual Acuity: Close vision ability with the capacity to adjust focus.
• Mobility: Freedom to sit or walk at will throughout the work environment.
• Strength and Stamina: Capability to lift, carry, push, or pull up to fifty (50) pounds or more.
• Outdoor Work: Tolerance of work outside in various weather conditions.

FWCS will reasonably accommodate individuals with disabilities to perform these essential functions.

• Citizenship, residency or work visa required