Administrative Coordinator

Description We are looking for an Administrative Coordinator to support a fast-paced consulting team in Fort Wayne, Indiana. This contract-to-permanent opportunity is ideal for someone who thrives in a highly detail-driven environment, communicates confidently with technical stakeholders, and can keep administrative operations moving smoothly. The role offers the chance to contribute to a well-established group, support both virtual and in-person training coordination, and build a long-term career path with strong benefits and growth potential.

Responsibilities:

- Coordinate day-to-day administrative activities for a team of technical decision-makers, ensuring documentation, approvals, and internal requests are completed accurately and on time.

- Organize calendars, meetings, and scheduling logistics for team initiatives, training sessions, and business activities, using sound judgment to manage shifting priorities.

- Support Webex-based and in-person training events by handling communications, materials, attendance details, and follow-up tasks.

- Track projects and administrative workflows in databases and internal systems to maintain accurate records and timely status updates.

- Assist with processing items through established procedures, helping work move efficiently across teams and stakeholders.

- Provide responsive customer service to internal partners by answering questions, clarifying next steps, and escalating issues when needed.

- Contribute to consistency across groups by supporting administrative processes related to teams operating with different procedures and practices.

- Identify missing information, discrepancies, or timing issues early and ask thoughtful questions to keep assignments on track.

- Maintain a detail-focused presence while working with strong personalities and diverse communication styles in a high-expectation environment. Requirements - Experience in administrative coordination, office support, or a related role within a business environment.

- Strong attention to detail with the ability to manage multiple tasks accurately and follow through on deadlines.

- Proven skill in scheduling, project tracking, and coordinating activities across several stakeholders.

- Comfortable working with databases and administrative systems to enter, monitor, and update information.

- Effective customer service and communication skills, including the confidence to ask questions and clarify priorities.

- Ability to learn new processes quickly and adapt to a team with established expectations and structured workflows.

- Resilience and composure when supporting assertive personalities in a fast-moving setting. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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