Front Office Coordinator

## Front Office Coordinator Apply locations:
Fort Wayne, Indiana time type:
Full time posted on:
Posted Todayjob requisition :
JR103283
** Front Office Coordinator
***
* Reports To:

** Human Resources Manager
** Shift:
** First Shift
** Position:
** Hourly#                                                             # Position Summary

NOTE:

THIS IS NOT AN ENTRY LEVEL POSITION The Front Office Coordinator serves as the first point of contact for associates, applicants, visitors, vendors, and contractors while providing administrative support to the Human Resources department.

This position is responsible for creating a welcoming and professional experience, maintaining accurate records, coordinating employee engagement activities, and supporting the day-to-day administrative operations of the department. The ideal candidate is organized, detail-oriented, approachable, and enjoys working in a structured environment where accuracy, customer service, and professionalism are essential.#

Essential Duties and Responsibilities ## Front Office & Employee Support
* Serve as the first point of contact for associates, applicants, visitors, vendors, and contractors.
* Greet visitors and maintain a welcoming, professional front office environment.
* Answer and direct incoming phone calls, radio communications, and walk-in inquiries.
* Route associates to the appropriate department or team member for assistance.
* Maintain visitor logs, confidentiality agreements, contractor documentation, and related records.# What Success Looks LikeA successful Employee Services Coordinator:
* Creates a positive first impression for everyone entering the Human Resources office.
* Maintains accurate records with exceptional attention to detail.
* Anticipates administrative needs and takes initiative to keep work moving.
* Communicates professionally and courteously with employees and visitors.
* Handles multiple priorities without becoming overwhelmed.
* Takes pride in keeping the department organized and running efficiently.
* Contributes to a positive employee experience through professionalism, responsiveness, and a helpful attitude.## Administrative Coordination
* Perform accurate data entry and maintain departmental spreadsheets, trackers, and reports.
* Maintain employee records and departmental files in accordance with company procedures.
* Prepare attendance documentation and other administrative paperwork for leadership review.
* Assist with attendance tracking by maintaining accurate records and documentation.
* Schedule hourly interviews, meetings, and other departmental activities.
* Coordinate company car/rental car travel arrangements as needed.
* Maintain office supply inventory and place orders as needed.
* Operate standard office equipment including copier, scanner, and multi-function devices.
* Support department projects and perform general administrative duties as assigned.
* I-9 compliance## Attendance & Record Administration
* Maintain attendance, vacation, and other employee tracking records and reports.
* Prepare attendance-related disciplinary documentation for management review.
* Assist with record retention and document organization.
* Support HR recordkeeping while maintaining confidentiality of sensitive information.## Employee Engagement & Communications
* Coordinate employee recognition activities, appreciation events, holiday celebrations, birthdays, anniversaries and other employee engagement programs.
* Coordinate event logistics including scheduling, vendors, luncheons, and communications.
* Serve as chair to the event planning committee.
* Maintain employee communication boards and digital announcements.## General Support
* Work closely with Human Resources and other departments to provide administrative support.
* Perform other related duties as assigned.# Qualifications### Required
* High school diploma or GED.
* Two (2) years of administrative, office coordination, receptionist, or customer service experience.
* MUST HAVE Proficiency with Microsoft Office, particularly Excel and Outlook.
* Experience working with databases, spreadsheets, or tracking systems.
* Strong written and verbal communication skills.
* Excellent organizational…