Receptionist, Administrative​/Clerical

Job Details

Level: Entry

Job Location:

Fort Wayne, IN 46818

• Reports to Office Manager
• Opens and closes expected hours of operation Mon-Fri 9am-4:30pm
• Greets guests upon arrival
• Make sure appropriate entities sign in
• Water plants
• Walk guests to the appropriate meeting room if applicable
• Makes sure all deliveries go to the appropriate admin
• Answering the phone and transferring calls to the appropriate admin
• Maintain excessive missed calls (3 or more)
• Informing admin by email or Google Chat of a missed call, mail, message taken
• Use a telephone headset when away from front desk
• Takes detailed messages for appropriate admin
• Answers emails within 24-48 hours
• Scans and makes copies when needed for Employees
• Makes sure the waiting area stays stocked with business cards, newsletters, calendars, and other appropriate business material
• Able to assist admin while staying in the reception area
• Keeps office presentable, including but not limited to Dusting
• Vacuumig
• Disinfectig Kitchen-et
• Mop and Clean Bathrooms on Tuesdays and Thursdays
• Demonstrates AID culture, Motto, Mission Statement, and Customer Service Promise.
• Oversight to make sure all conference room are presentable after and before meetings (dusting, vacuum, disinfecting, stocked)
• Assisting with scheduling conference rooms
• Collect trash at the end of the day
• Weekly checks outside the perimeter of the office for trash (cigarette buds, cardboard, napkins, etc.)
• Help departments scan files
• Assist with activities and parties as needed
• Must be able to lift 50lbs
• All other duties assigned

• Organized;
  Ability to Multitask; and Basic Computer skills
• Has experience working with individuals with Intellectual Disabilities, Valid Driver's License; and Current Auto Insurance.