Administrative Assistant

Description The Administrative Assistant provides administrative and operational support to ensure the efficient day-to-day functioning of the office. This role is responsible for managing communications, scheduling, document preparation, recordkeeping, customer service, and general office administration. The ideal candidate is highly organized, detail-oriented, detail oriented, and capable of handling multiple priorities in a fast-paced environment.

Essential Duties and Responsibilities Administrative Support Provide comprehensive administrative support to management and staff. Prepare, format, and distribute correspondence, reports, presentations, and other documents. Assist with special projects and departmental initiatives. Maintain confidentiality of sensitive information. Reception & Customer Service Greet visitors and clients in a detail oriented and courteous manner. Answer and direct incoming phone calls and emails. Respond to inquiries and provide information or assistance as appropriate.

Maintain a positive and detail oriented office environment. Scheduling & Calendar Management Coordinate and schedule meetings, appointments, and interviews. Maintain calendars for managers and leadership staff. Reserve conference rooms and coordinate meeting logistics. Prepare meeting materials and take meeting notes when required. Document Management Maintain accurate electronic and paper filing systems. Organize and update records, forms, and documents. Ensure proper retention and storage of company records.

Assist with data entry and record maintenance. Office Operations Monitor and maintain office supplies and equipment. Coordinate service requests and vendor communications. Process incoming and outgoing mail and packages. Assist with maintaining office policies and procedures. Data Entry & Reporting Enter and update information in company databases and systems. Prepare routine reports and spreadsheets. Verify accuracy of data and correct discrepancies as needed.

Support management with reporting and information requests. Requirements Office administration and customer service Records and document management Calendar and scheduling coordination Data entry and reporting detail oriented communication Problem-solving and critical thinking Time management and prioritization Confidentiality and discretion Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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