Executive Assistant

Executive Assistant

At Bombardier, we design, build and maintain the world's peak-performing aircraft for the world's most discerning people and businesses, governments and militaries. Working at Bombardier means operating at the highest level. Every day, you are part of a team that delivers superior experiences and products, pushing the boundaries of what's possible in our industry and beyond. By prioritizing employee growth and development, we empower everyone to reach their full potential on their own terms, because the best work happens when you are free to be yourself and share your unique expertise.

Our Benefits Program includes insurance plans, a competitive base salary, a retirement savings plan, an Employee Assistance Program, and a Tele Health Program.

Your contributions to the team include:

• Adhering to Bombardier General Work Requirements
• Providing clerical and administrative support to Director(s) and above at least 50% of the time
• Recommending and advising Director(s) on departmental matters of administration and communication
• Acting as a liaison and coordinator on behalf of Director(s) on matters of policy, routine head office issues, or subjects involving the Finance, HR or Legal Departments
• Designing, creating, implementing, and troubleshooting Microsoft databases and spreadsheets to standardize processes
• Training other employees and responding to questions concerning the operation of customized databases and/or spreadsheet applications
• Preparing or editing presentations and communications on behalf of Director(s)
• Preparing, analyzing, and auditing expense reports for approval of Vice President
• Planning and coordinating logistics for on-site/off-site special events
• Providing input and recommendations to assist in the development and implementation of internal operating procedures and systems
• Formulating and interpreting management policies as requested by customers and employees
• Acting as a liaison for Director(s) in managing email correspondence
• Authorizing the expenditure of funds within pre-approved levels by the Director(s)
• Recording dictation, transcribing, and proofreading documentation

To thrive in this role, you should have thorough knowledge of company policies and procedures, operational processes and workflow, various files and filing systems, point-of-contacts for support functions, computerized applications, auditing expense reports, and managing time and prioritizing tasks. You should also have the ability to work in a team environment, provide direction to other employees, use discretion with customers and staff, and understand the complexity of client relationships and status of accounts for upper management.

Bombardier is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, age, disability status, veteran status, or any other characteristic protected by Federal, National, or Local Laws.