Project Coordinator & Accounting Admin
Listed on 2026-09-12
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Administrative/Clerical
Office Administrator/ Coordinator
PROJECT COORDINATOR & ACCOUNTING ADMIN
Collaborative & Supportive Team. Detailed Work. Great Workspace. Fun People. Potential to Grow.
As a Furniture Project Coordinator & Accounting Admin at Innovate, you’ll play a key role in bringing projects to life—from initial quotation through order entry, acknowledgment, and flawless installation. Your knowledge of commercial furniture, attention to detail, and focus on efficiency will keep projects on track, while your commitment to excellent customer service will strengthen relationships with both internal teams and clients.
By providing quality service, you’ll help enhance customer experience and contribute to Innovate’s growing market presence and reputation.
Innovate is a team. We ensure that all team members feel valued by living our Core Values. In this role, you will be expected to:
- Be Transformational
- Be Exceptional
- Be Accountable
- Be Meaningful
- Be Safe
Benefits include:
- Medical benefits covering 90% of employee premiums and 40% for dependents
- Paid vacation and wellness time
- Traditional and Roth 401k | 100% match up to 4% | Immediately vested
- Education reimbursement for employees, based on qualifications
- Business expenses and mileage reimbursement
- Career Growth Opportunity
- Create accurate project quotes and installation estimates, ensuring accuracy with vendor terms and company guidelines.
- Utilize company software to prepare and track quotes, orders, and purchase orders.
- Perform audits on purchase orders and track discrepancies, notifying designers as needed.
- File Docusign executed quotes, after Designer received client approval.
- Review vendor acknowledgments for discrepancies and coordinate with vendors on shipping issues.
- Monitor product delivery dates and provide progress updates in software. Recut purchase orders per Designer when required.
- Update dates on the shared One Drive Install Calendar, weekly.
- Ensure proper credit authorization is obtained for new accounts.
- Create and maintain Account Folders with relevant documentation.
- Timber scan invoicing review and approval.
- ap@innovate email management.
- Access to Sage Accounting to complete job setup from contract/estimate, run deposit invoices to client, invoice posting (growth/dev with time & trust: set up payments).
- Prepare installation project folders, including drawings receiving tickets, logistics plan, budgeted install hours.
- Update the furniture procurement log for tracking.
- Review and resolve project completion punch list items.
- Address defective products or services and take corrective action.
- Maintain project folders and file documentation for project closure.
- Conduct client surveys and follow up on feedback, share with team.
The above job description is general in nature and may not identify all the duties/functions required to complete the day-to-day Furniture Project Coordinator & Accounting Admin tasks.
NECESSARY QUALIFICATIONSInnovate is a sister company of Michael Kinder and Sons. MKS is a fourth-generation family-owned Plan l Design l Build construction firm is proud to be a leader in the design-build construction industry. We are committed to serving our clients by providing the highest level of planning, design, and construction services. Our trade of construction and engineering is a legacy in our family tree, and our work family.
Because this business is the core of who we are, we are committed to quality. We won’t accept less than the best on every project.
Please visit our website to learn more!
Innovate Commercial Interiors
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