Administrative Services Clerk IV

Responsible for the overall management, coordination and participation in all operations of the Administrative Services Department; including mail/delivery services, printing/duplicating services, shipping/receiving. office supply distribution and Fixed Asset maintenance.

Salary Range:$33,097 - $46,060-Compensation will be commensurate with the requirements of the position and the candidate’s relevant experience and education.

Major Responsibilities:

Assists with training of departmental staff

Participates in the organization, scheduling, printing and delivery of all service requests. Updates and maintains departmental email request platform and/or similar software for obtaining printing orders/supply requests.

Oversee the maintenance and operation of all mailing, printing and duplicating equipment. Analyze and recommend additions/upgrades of equipment, when appropriate.

Supervise and participate in the preparation/delivery of outgoing and incoming mail, supplies, and equipment and maintain related records, using the SCLogic equipment and software. (Includes USPS, UPS, Fed Ex, Amazon and freight shipments) Maintains record of rate and procedural changes for various types of mail/shipping.

Maintain a system to accommodate an inventory of paper and College stationary/forms for distribution to regional personnel. Prepare related requisition/purchase orders in Workday for inventory replenishment, departmental standing orders and any other related purchases.

Maintain/updates an Excel spreadsheet log of all print requests, including specialty detail (lamination, combing, etc.) for monthly Workday journal entry transfers, including monthly print counts on copiers in Administration Services department.

Prepare monthly reports for Business Office Director (BOD) to transfer printing/special project costs to specific requesting Workday Cost Centers.

Jointly participate with other Administrative Services staff to process Fixed Assets equipment receipt for the region to include:
Receiving, inventory tagging and delivery of all capital equipment, completion of related documents in the shared I drive folder.

Assign and maintain storage of campus records in conjunction with the Director of Finance & Business Services and assists with disposal of records in accordance with retention policies.

Assists with campus wide confidential document shredding

In partnership with the college leased bookstore vendor, assist with delivery of books & merchandise utilizing the Coliseum Campus loading dock area Maintain adequate internal controls and ensures compliance with College policies and procedures.

Provide exceptional customer service to both internal and external customers.

Serves as a “Designated Employee” and must maintain Administrative Services department during emergency or campus closing.

The above list is not to be construed as an exhaustive list. Other duties logically associated with the position may be assigned.

Minimum Requirements:

Associate Degree required, or the equivalent in work experience, preferably in Business.

Requires knowledge of postal regulations and procedures.

Requires knowledge and experience in shipping/receiving areas, including operation and maintenance of equipment.

Well organized and able to handle a high volume of work. Able to meet established deadlines

Ability to operate a forklift, hand tools, and equipment used in the department. (Forklift certification/training provided by College)
Ability to exercise basic human relations and customer service skills in establishing and maintaining effective working relations within the Ivy Tech Community.

Proficiency using Microsoft Office and Canva, preferred.

Regular working hours are 8am-5pm, Monday-Friday. Occasional overtime required to accommodate…