Bishop Luers High School, Fort Wayne - Business Manager

• Location 333 E Paulding Rd,Fort Wayne, IN, 46816,United States
• Job Category School
• Employee Type Full time
• Manage Others Yes

• Name Seth Coffing
• Phone

As the chief financial officer for the school, the manager is responsible for financial reporting, accounts receivable and payable, budgeting, financial aid administration, and other functions involving the finances of the school.

• Accrue revenue and expense on a monthly basis;
• Review ledger detail for items needing adjustment and correction;
• Record journal entries, including various cash, credit card and ACH entries;
• Reconcile balance sheet accounts;
• Maintain fixed asset schedules and record depreciation expense;
• Prepare and distribute monthly income statements, balance sheet, cash flow projection, and Diocesan formatted reports for the Diocesan Chief Financial Officer, School Board Finance Committee, Catholic School Superintendent and Principal;
• Other assigned tasks as given to him/her by the Principal or Diocese;
• Maintain current knowledge on basic business and labor laws.

• Prepare budget schedules and supporting schedules in March/April for following school year;
• Consult with the Principal, other administrators, and department chairs regarding budget items;
• Calculate teaching and coaching/support staff salaries and benefits based on current staff using the salary scale and current pay rates;
• Budget for non-salary items based on actual results through current year with percentage increase, as well as specifically identified items;
• Project revenue with expected enrollment and per student tuition and fees each new school year;
• Revise budget in September with actual enrollment, teacher contracts, and other miscellaneous items leading to greater accuracy than the budget submitted originally, thus becoming the final budget for comparison to actual costs;
• Enter budgets into the accounting system, monitor the actual results compared to the budget, run ledger detail reports for department chairs and managers, and investigate variances and adjust as necessary.
• Contract with financial aid service for application processing;
• Distribute information to parents regarding financial aid program, including an in-person financial aid night meeting;
• Verify and adjust the reports prepared by the financial aid service;
• Prepare schedule listing parents’ expected contribution, tuition and fees less credit, and the gap between net tuition and fees and the expected contribution;
• Confer with the Principal to allocate tuition assistance based upon the applications;
• Serve on the scholarship committee to evaluate applications and determine scholarships;
• Notify applicants of the amount of financial aid awarded and report the amounts to the Accounts Receivable to bill correctly;
• Enter applications for SGO awards into the SGO of Northeast Indiana website maintained by the Diocese;
• Communicate approved SGO awards to Accounts Receivable and to parents/guardians;
• Develop Adopt‑A‑Knight Scholarship schedule of recommended recipients and awards.

• Complete semi-monthly payroll worksheet from time cards and time sheets submitted and from review of all contracts;
• Deliver payroll records to the Diocesan payroll service;
• Review payroll register for omissions and errors, notifying payroll service as soon as possible of necessary corrections
• Approve payroll invoice;
• Reconcile payroll charges by department/account;
• Enter payroll journals;
• Generate requests for payment of non-tax with holdings;
• Respond to requests for employee earnings information from IRS, lending organizations, courts, etc.;
• Recalculate salaries due to adjustments.
• Assign accounting codes to all invoices approved for payment;
• Verify that outgoing checks agree with invoice amounts;
• Request receipts, assign accounting codes and approve payments for school credit cards;
• Ensure that vendors subject to 1099 reporting have W‑9 forms on file.

• Explain benefits to new employees;
• Submit the proper paperwork to the Diocese regarding coverage and changes in coverage for all employees;
• Work with the school appointed TAM manager;
• Maintain attendance records for non-certified hourly…