HR Coordinator; On-site

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Full Time Clerical Centreville, VA, US

18 days ago Requisition

The HR Coordinator is the operational backbone of Neumo's People team: accurate HRIS data, smooth benefits and leave administration, clean onboarding and offboarding, and disciplined execution of the HR compliance calendar — so employees get fast, reliable answers and nothing files late, ever. Judgment-heavy work stays elsewhere by design: a third-party leave vendor owns FMLA and state-leave determinations, HRBPs lead the ADA interactive process, and the Director owns compliance strategy;

this role executes and tracks. The dividing line with Payroll (Accounting) is the payroll cutoff — this role delivers clean, complete data by cutoff;
Payroll owns everything after it.

• Administers the HRIS day-to-day: data entry, employee record changes, standard report requests, and first-line troubleshooting (platform configuration belongs to the Total Rewards & People Systems Analyst).
• Administers employee benefits programs: enrollment, qualifying life events, vendor coordination, oversight of the third-party COBRA administrator, and employee questions.
• Supports annual open enrollment and reconciles monthly benefits carrier invoices against enrollment records before payment.
• Serves as the internal point of contact for leave-of-absence requests: hands case management, eligibility determinations, and certifications to the leave vendor, tracks each case to return-to-work, and supports the ADA interactive process with documentation and scheduling, escalating determinations to the employee's HRBP.
• Runs onboarding and offboarding operational logistics end-to‑end: employee data changes, employment and income verifications, and coordination of final pay with Payroll (Accounting).
• Owns the SOC 2 Type II HR-controls evidence package: system access provisioning at onboarding and revocation at offboarding with IT, security‑awareness training tracking, and coordination of HR audit evidence.
• Owns Form I-9 and E-Verify compliance: completion, reverification deadlines, retention/purge schedule, and periodic self-audits.
• Owns the annual HR compliance calendar — Form 5500s, ACA reporting (1094-C/1095-C), required notices, EEO-1 window, OSHA 300A posting, open enrollment deadlines — and tracks every item to completion, coordinating filings with the broker, recordkeeper, and reporting vendors.
• Executes multi-state employment compliance: state new-hire notices, labor law postings (including electronic delivery for remote employees), state-required training tracking, and the annual EEO-1 filing using workforce data from Payroll (Accounting).
• Maintains compliant, audit-ready employee records — personnel files with proper medical-record separation (ADA/HIPAA) and the records retention schedule — delivers approved data changes, benefits deductions, and vendor-reported leave dates into the HRIS by each payroll cutoff, and owns the employee-facing knowledge base for benefits, leave, and HR-policy FAQs.
• Performs other related duties as assigned.

• First 90 days: payroll‑cutoff handoff running error-free; I-9 self-audit complete with remediation underway; employee knowledge base current.
• 6 months: annual HR compliance calendar built, visible to the Director, and tracking green; first major filing cycle (ACA or Form 5500s) delivered on time; onboarding/offboarding running to a documented SLA.
• 12 months: zero missed compliance deadlines for the trailing year; clean SOC 2 HR-control evidence with no findings; open enrollment executed on time with measured employee…