Fiscal Affairs | Payroll Supervisor

PURPOSE

Perform and/or oversee a variety of professional accounting, auditing, and record-keeping duties in the preparation and processing of District payrolls to assure employees are paid in an accurate and timely manner and in compliance with federal and state laws; manage, train and evaluate performance of assigned staff.

• Any combination equivalent to an associate's degree in accounting related field or five years of increasingly responsible payroll experience and general accounting experience including work with payroll functions.
• Current FPC designation (Fundamental Payroll Certification) or CPP designation (Certified Payroll Professional) preferred.
• Must have strong analytical, computer, and oral and written communication skills.
• Must possess advanced knowledge of specialized aspects, methods, processes, principles, practices, procedures and terminology used in assigned field.

• Oversee the District's payroll system and reporting functions in accordance with FWCS policies and procedures; coordinate the processing of payroll and related data, forms and applications to assure employees are paid in an accurate and timely manner.
• Supervise, train and evaluate the performance of assigned personnel; participate in the interview and selection of employees and recommend transfers, reassignment, termination and disciplinary actions; assign employee duties and review work to assure accuracy, completeness and compliance with established standards, requirements and procedures.
• Research, develop and implement improvements to current payroll operating policies and procedures, Employee Online portal, existing HR/Payroll system and provide guidance to Technology support personnel on the development, programming and testing of new systems.
• Maintain current knowledge of laws, rules, regulations and policies related to payroll functions and make modifications to programs and procedures to assure compliance with established requirements as necessary.
• Maintain and update deduction and pay code calendars; maintain schedule of payroll reporting timelines.
• Organize, direct and participate in the receipt, processing and auditing of employee time information and related reports and documents; oversee the input and adjustment of employee time information including deductions in an assigned computer system; identify, evaluate and assure proper and timely resolution of payroll errors and discrepancies.
• Review, evaluate and audit payroll related financial and statistical data, records and reports to assure accuracy and completeness; oversee and participate in making corrections, additions and deletions.
• Oversee and participate in audits to calculate, code, prepare, adjust and revise hours, pay rates, taxes, unpaid leave of absences, Worker's Compensation differential and other payroll data as needed; calculate and process gross pay for special payroll transactions such as retirements, terminations, leave of absences, retroactive pay (including overtime), in-services, travel, athletics, lump-sum vacation, garnishment refunds, insurance refunds, stipends, "buy-back" payments, supplemental contracts and other matters;
  
  balance contracts to ensure accurate gross pay.
• Develop and implement audits including, but not limited to: athletic pays, absence reporting, Worker's Compensation differential, bank book entries and outstanding balances, new hires, manual overtime adjustments, employment status changes, year-to-date pay totals, setup of pay codes, HSA deduction setup compared to the health plan enrollment, excess group-term life totals, setup of employee work codes, state pension plans, taxes, direct deposits, grosses and annuity and retirement plans.
• Provide technical training and assistance to Payroll and other FWCS employees regarding payroll activities and related functions; respond to inquiries and provide detailed and technical information concerning related standards, requirements, calculations, deductions, taxes, benefits, data, laws, codes, regulations, and procedures; explain technical information to employees using common language and simplistic terms.
• Prepare and maintain a variety of financial and statistical records, reports and files related to payroll, employees, absences, contracts, assignment sheets, deductions, wages, salaries and assigned activities, prepare and process mandated and requested reports as needed.
• Confer with FWCS personnel, various outside agencies and the public to exchange information and resolve issues or concerns regarding assigned payroll accounting functions and transactions; research, develop and implement user guides for athletic secretaries, cafeteria managers, payroll secretaries and payroll department personnel.
• Oversee auditing assignment sheets, processing of balance out contract explanation letters, over payment correction letters, "no pay" days explanation letters, sick bank adjustments, tax exempt status inquiry letters, rejected direct deposit follow-up letters,…