Sr Event Coordinator

About Us

Sparks is a leading global brand experience agency, specializing in the design and execution of award-winning experiences that forge deep connections between brands and audiences. Recognized by Adweek as Experiential Agency of the Year, we bring a unique blend of strategic insight and execution excellence to every brand activation, corporate event, trade show exhibit, and immersive experience. Our commitment to creativity, innovation, and flawless execution drives us to craft impactful experiential marketing solutions that deepen relationships, inspire action, and build trust—all around the world.

The Senior Event Coordinator will work closely with the entire events team and be responsible for coordinating, and managing as required, the details and tasks involved with planning and executing B2B and B2C corporate events ranging in audience size and scope. Must collaborate well with a team and provide excellent customer service.

This role supports our Events Team. It is eligible to work a hybrid schedule, typically working 2-3 days per week in office and/or at show site based out of one of the following locations:

• Dallas, TX
• Philadelphia, PA
• Fort Wayne, IN
• Detroit, MI

• Assist in planning and executing client events, directly supporting the Lead Producer and Account Director
• Execute event planning roles as assigned, including but not limited to sourcing and management of decor and furniture, transportation management, development of graphics matrices, staffing sourcing and management, F&B support, etc.
• Coordinate, manage and distribute all internal planning and tracking documents, including project timelines, meeting action items, etc.
• Coordinate with third party vendors, briefing and managing them effectively so they are set up for success
• Capture detailed notes from internal and client project meetings, and follow up with recaps and action items
• Support database management as assigned (vendor, venue, contractors)
• Maintain client files with contracts, agreements, work orders, budgets, schedules, checklists, etc. in Google Drive, Egnyte, or other client specified platforms
• Develop a mastery of all company tools and processes
• Support with budget development for assigned areas
• Support the Producer and Account Director with team communications as needed
• Support events team in fostering a positive relationship internally and with external clients

• Bachelor’s degree
• Background in event coordination or similar field, preferably 3+ years of experience
• Must be self‑motivated, highly organized, articulate, and possess excellent verbal and written communications skills
• Possess a strong teamwork ethic; must have the ability to work both independently and as part of a larger team
• Ability to work smartly and efficiently in a fast‑paced, high‑growth environment
• Motivated, positive attitude, and results‑oriented
• Excellent computer skills: comfortable with Google platform, Microsoft and Apple applications, Microsoft Office suite, Slack and Google chat, and collaborative team project softwares

Travel up to 25%

Freeman provides benefits that aim to empower our people and their families to thrive mentally, physically, and financially. These are a handful of the types of programs and benefits our full‑time people may be eligible for. There may be some variances in specific benefits across regions.

• Medical, Dental, Vision Insurance
• Tuition Reimbursement
• Paid Parental Leave
• Life, Accident and Disability
• Retirement with Company Match
• Paid Time Off

At Freeman, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.