Accounts Payable Coordinator - Part Time

Overview

Canyon Ranch is the leader in Wellness Guidance. We’ve been inspiring people in finding their “well way of life” at our world-famous resort destinations since 1979. Our guests experience lasting transformation through curated pathways that answer their wellness intentions. We deliver personal guidance from world-class experts in health & performance, food & nutrition, spa & beauty, fitness & movement, and mind & spirit that inspire proven, lasting impact on Canyon Ranch guests as they pursue their well path.

As a trailblazer and leader of the integrative wellness lifestyle, we offer immersive, life-changing destinations in Tucson, Arizona and Lenox, Massachusetts, a wellness retreat in Woodside, California and the largest day spa in North America at The Venetian Resort in Las Vegas.

Our corporate offices are now hiring for an Accounts Payable Specialist to join our team in Fort Worth, TX.

Our Accounts Payable Specialist is responsible for the financial processing of transactions at a Corporate level for multiple companies.

This position will be processing high-volume accounts payable across multiple entities in a corporate, paperless, and automated environment.

Responsibilities for this role include invoice data entry, coding, and performing 3‑way matching to purchase orders and receiving documentation.

The role also includes reviewing vendor statements, resolving discrepancies, reconciling vendor and credit card accounts, supporting month‑end accruals, and maintaining accurate vendor files, including W‑9s and 1099 documentation.

Additional duties include:

• Accounts Payable Processing: Process high‑volume vendor invoices in a paperless, automated environment, ensuring accurate coding, approvals, and data entry. Perform 3‑way matching of invoices to purchase orders and receiving documentation to validate accuracy and proper authorization. Maintain organized and complete supporting documentation in accordance with company policies.
• Vendor Accounts & Discrepancy Resolution: Review vendor statements, investigate discrepancies, and resolve issues related to pricing, quantities, or missing documentation. Communicate directly with vendors and internal departments to ensure timely resolution of outstanding or disputed items. Maintain accurate and up‑to‑date vendor records. 10%
• Reconciliations & Accrual Support: Perform reconciliations, including corporate credit cards and vendor accounts, ensuring transactions are properly recorded and supported. Identify invoices requiring accrual and communicate with the accounting team to support accurate month‑end close.
• Cross‑Functional Coordination: Work closely with Purchasing and receiving teams to resolve purchase order discrepancies, returns, and invoicing issues. Support consistent application of AP processes across multiple entities in a corporate environment.
• Compliance & Documentation: Maintain vendor files, including W‑9s and 1099‑related documentation, ensuring compliance with company policies and regulatory requirements. Assist with audit requests by providing accurate and organized supporting documentation and annual 1099 filing.

This position focuses strictly on AP processing and reconciliation. It will not include treasury functions such as payment execution for ACH, wires, or check processing.

WHAT YOU’LL NEED TO BE SUCCESSFUL

• 1‑2 Years of experience in Accounts Payable or related field.
• High School Diploma or GED required.
• Knowledge in Net Suite or other accounting systems.
• Proficient skills in Microsoft office applications including Word, Excel, and Outlook.
• Valid Driver’s license and acceptable driving record

WHAT YOU’LL RECEIVE AS A COLLEAGUE

• Competitive salary and benefits package, including health, dental, and vision insurance, 401k matching, and paid time off.
• Partner and collaborate with world‑class experts in the fields of health, fitness, spa and spirituality
• You Play
  * Exclusive access to Canyon Ranch amenities and discounted programs at our properties
• A supportive and collaborative team environment
• Opportunities for professional development and growth

LOCATION: This position is hybrid working Tues‑Thur onsite at our Corp HQ offices in downtown Fort Worth, TX.

Canyon Ranch is a 14‑time winner of Travel + Leisure’s Best Spa Award, a winner of the LUX Life Magazine Most Pioneering Holistic Health & Wellness Resort Award and Conde Nast Traveler Readers’ Choice Awards, an 11‑time recipient of the Condé Nast Traveler Best Destination Spa Award, and both wellness resorts were named in the 2019 U.S. News & World Report Best Hotels rankings.

We are proud of our ability to help transform lives. It motivates us. It energizes us. It fulfills us.

Are you ready to join our cause?

#LI‑HYBRID