Accounts Payable Clerk

• Location 7537 Jack Newell Blvd N,Fort Worth, TX, ,United States
• Employee Type FT Exempt
• Required Degree 4 Year Degree

• Email

The Accounts Payable Clerk is responsible for assisting with the full cycle Accounts Payable process for the company.

• Transactions: using paperless AP workflow, code invoices and route to department for approval
• Monitor daily and follow-up regarding outstanding/unapproved invoices
• 3-Way PO Match: using paperless AP workflow, match invoices to purchase order item receipts. If matches cannot be made between the invoice and item receipt.
• Responsible for researching and resolving discrepancies
• Working with Procurement team regarding pricing/quantity discrepancies
• Working with Inventory team to resolve item receipt discrepancies
• Validate sync between AP workflow and ERP system by running daily sync error reports and resolving any errors
• Maintain all vendor files:
  Validate that up to date W-9 or W-8-BEN-E are on file, Validate vendor record set-up ie: payment terms, discount terms, and 1099 eligible
• Handle all daily vendor inquiries including payment information and/or past due information
• Process EFT, ACH and check payments to Vendors
• Aid In cash flow forecasting.
• Process commission payments.
• Process company credit card transactions and GL recording thereof.

Month-end Closing

Duties Include:

• Reconcile vendor statements to payables ledger
• Provide Controller monthly expense accrual from outstanding invoices within AP workflow
• Ensure all monthly bills (ie utilities) are accounted for or accrued for in the current month
• Accounts Payable Reconciliation
• Any other closing tasks deemed necessary by the CFO and Controller to close Accounts Payable each month

Year End

Duties Include:

• Compiling 1099 data and file It with IRS and send to Vendors

• 3+ years of full cycle Accounts Payable
• Experience with paperless AP workflow (ie Mineral Tree, Concur)
• Experience with integrated ERP system (ie Net Suite)
• Knowledge using Excel (Pivot tables and vlookups)
• Experience with working in multiple subsidiaries
• Experience with working in multiple currencies
• Experience with working with bills from different countries and in different languages
• Knowledge accounting for payments of blanket purchase orders
• Knowledge using and coding sales taxes and VAT

This position works in an office environment and due to the nature of our business Is exposed to manufacturing operations.

Able to sit at a computer for long periods of time. This Is an onsite position.

This position does not have direct reports.