Account Payable Specialist

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Vision insurance
• Paid time off
• Parental leave
• Training & development

The Accounts payable specialist is responsible for the completion of daily, weekly, monthly, and annual tasks related to processing and proper recording and record-keeping of accounts payable transactions. This role effectively communicates with vendors and internal departments, so that timely payments and expenses are captured accurately.

• Works collaboratively with the accounting department staff and other relevant staff to carry out daily, monthly, and annual tasks of accounting, and related support systems.
• Effectively communicates matters of significance and business impact to the Lead Staff Accountant and CFO immediately when identified; and communicates regularly, professionally, and timely with CTL personnel and volunteers about assigned accounting or operations responsibilities.
• Apply knowledge of CTL accounts payable and related expense policies and procedures, and related supporting documents in the function of daily, weekly, monthly, and annual responsibilities.
• Accounts Payable processing and reconciliation.
• Ensuring that timely payments are made for any vendor issuing an invoice/bill, via check or online.
• Have contact with various vendors who provide supporting documentation via email, mail, or phone.
• Allocate expenses properly to departments and grants, so that budgeting and billing is reflected accurately.
• Know the CTL policies, approval limits, and supporting documentation required for purchases.
• Reconcile credit card transactions; have contact with card holders for any discrepancies.
• File maintenance for all AP payment documentation.
• Annual support of the CFO in the budget process; gather expense detail for CTL departments and the audit and single audit process.
• Provide backup support to the Lead Staff Accountant for AP processing and the Billing Specialist for grant billing.
• Maintain relationships with departments to ensure timely bills are paid and continuously seek efficiency improvements in the AP processes.
• Provide support to CTL staff who are new or developing competencies or experiencing challenges with coding and approval processes.
• Maintain awareness of trends and best practices and is proactive in continually acquiring knowledge in fields related to non-profit accounting.

• Minimum of successful completion of Intermediate Accounting I and II on a track to obtain a bachelor’s degree in accounting or 2 years of experience in a similar position required. Demonstrated knowledge of accounts payable and accounts receivable concepts and accounting rules.

• Demonstrated knowledge of basic accounting principles such as debits, credits, account reconciliations, and matching requirements of Generally Accepted Accounting Principles (GAAP).
• Basic understanding of Generally Accepted Accounting Principles (GAAP) and financial software.
• Ability to troubleshoot difficult tasks within an accounting system using software support available.
• Ability to create and maintain effective and organized filing systems for various accounting documents.